Customer Reviews

Achieving 100% Compliance of Policies and Procedures

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This book is one of the most eye-opening, practical and insightful books I have read in a long time. It's one thing to write effective policies and procedures, it's quite another to implement them, and more difficult still to ensure compliance. The author's approach addresses the implementation and compliance challenges head-on.

The key strength of this book is the continuous improvement approach. I am familiar with the TQM Plan-Do-Check-Act (PDCA) cycle because I use a similar approach called Entry Criteria-Task-Validation-Exit Criteria (ETVX)when I am developing processes that are governed by policies and executed by procedures. What I had not thought of before reading this book was how to best implement and enforce policies and ensure procedure compliance. This book showed me how to superimpose the PDCA or ETVX cycle on communicating, measuring and continually refining policies and procedures by starting with writing policies and procedures that can be measured. I found the 40-step plan provided in this book to be straightforward and easy to manage. Do not let "40 steps" deter you because the steps are small and build upon one another. This is reinforced by a case study that completely illustrates how the 40-step plan is applied to a realistic example.

How to implement your policies and procedures is covered in the chapters on communications and training strategies, which are exhaustive and filled with tips and guidance. These chapters are fleshed out with a chapter on creating a review and communication control plan, which is essential for keeping your policies and procedures up-to-date and ensuring that they are living documents that are meaningful to your organization. Outdated policies are often ignored, which is worse than having no policy at all. Ignored policies undermine authority, which is the foundation of a policy. Outdated procedures can result in technical and cost risks at best and unsafe working conditions at worst. The next chapter on establishing a compliance plan is excellent. It incorporates measurements and validation, and shows how to develop and use the compliance plan. This is augmented by an invaluable chapter on developing self-assessment checklists, and how to evaluate the results of an assessment and how to rectify gaps.

Among the most valuable (to me) chapters in this book were: preparing an organization to be receptive to change (a major implementation barrier), conducting audits (key to compliance assurance), and conducting continuous improvement activities (keeping the policies and procedures relevant and aligned to changing requirements and business imperatives).

The information and approach given in this book will make the difference between policies and procedures that are "shelfware" and those that provide real guidance and are meaningful to an organization. I personally think this is one of the most important books on the topic, and the only one that I have come across that actually shows how to implement them and ensure compliance.

This book is exactly what I was hoping for. The Case Study was extremely helpful. The book blends nicely and complements his last book - "Establishing a System of Policies and Procedures". The self-assessment checklists play well into our environment where we have to calculate outcome studies to display positive/negative implementation results. Chapter 4, Establishing a Communication Strategy, was very informative being a common breakdown point in any organization, especially when

applied to Policies and Procedures.

We will be purchasing more of these books in the near future.

Of the three books that the author has published on policies and procedures this one is a masterpiece, and is essential to anyone who works for a company that employ TQM, ISO 9000 or FDA GMP.

Where his first book, Establishing a System of Policies and Procedures, provides a roadmap for new policy writers, this book takes the subject to a much higher level by providing a process that encompasses communications and training strategies, a compliance plan, and continuous improvement. These align seamlessly with ISO 9000, as well as FDA GMPs, and is consistent with the TQM Plan-Do-Check-Act cycle. In addition, the self-assessment and auditing approaches set forth will assure policies and procedures that reflect a mature organization that is focused on quality and continuous improvement.

Among the highlights of the book are the numerous checklists, real-life examples, and an underlying strategy for the development of a comprehensive and complete system of policies and procedures, and a means to assure compliance. I particularly liked Appendix C, Cost of Quality, and the succinct description of tools and techniques in chapter 11.

Another strong point is the complexities of marrying policies and procedures writing with a continuous improvement cycle and auditing are handled in a structured, logical sequence. This is no small feat for a writer, and it is one of the reasons this book is so valuable. This book sets a standard in the field and is one that I'll always recommend to colleagues and clients.

I was impressed with the amount of useful information included in this book; everything seems to have been well thought out. It would appear that the author has "lived" his words and this is what makes this make book so useful to me. Because I know that when I implement his ideas that they will probably work. His case study is also very meaningful as he very carefully explains how to go from a labor-intensive procedure and go through process improvement, metrics, and arrive at a streamlined, high cost saving, new procedure.

I have bought all four of his books on procedures and this book is what makes it all worthwhile. Though I found that each book is unique in its own way and that you really need all four to write a good system of policies and procedures.

I would definitely recommend this book. He has a 40-step plan of action at the front of the book that gives you an A to Z approach to the development of any policy or procedure or process. I have printed this list and I keep it tacked on my walls.

Jim T. Armstrong

Of Steve Page's 4 recent books, I found this one to be the most interesting. It contains all kinds of ideas for projects.

A communication strategy is obviously Steve's speciality. He knows how to use the various methods to the most advantage.

His idea for a compliance plan is a clever take-off on process control plans. He also adapts other quality tools, such as scatter and pareto diagrams to use with documentation. However, you would need another book for more details on the tools themselves.

Auditing is another of Steve's specialties which he shares with his readers.

I wish he had gone into more detail on determining the cost of documentation. He no doubt knows how to calculate it, as best as one can. He gives a detailed example on how a new (purchasing) procedure saved a company money, but not enough on the cost of producing the document itself.

I would definitely recommend this book to all who work with ISO 9000 compliance.

I bought and used all four of Stephen Page's policy and procedure books. From the very first day, I was able to get up and running on a project that was very demanding and challenging. Not only did he provide examples, but he was always there for advice when I hit a rough spot.

I HIGHLY recommend these books!

Dana Rosenboom

This book is clear, concise and easy to follow, whether you are starting from nothing or you are bringing your current policies and procedures up to standard. This book is the second book in the series and should be used with "Establishng a System of Policies and Procures". It takes you through the steps of bringing your policies and procedures into compliance and into the Process and Procedure Improvement Cycle, based on Deming's PCDA cycle. This is a must read for the procedures analyst and for the CEO who believe in continual improvement.

For optimal result buy the set of 4 books:
1. Establishing a System of Policies and Procedures
2. Achieving 100$ Compliance of Policies and Procedures
3. 7 Steps to better Written Policies and Procedures
4. Best Practices in Policies and Procedures

You will not be disappointed. This set is well worth your time and money.

Excellent book about a problem that faces most industrial companies - getting people to follow policies and procedures.