Getting a records management system going or starting one from scratch is not a job for the timid. By encompassing the entire process in one source, this book gives first-time record managers all the information they need to succeed, from selling the programme internally to designing actual system components. This guide shows readers techniques to help them discover how to put together and organize what they already know about their company. They'll learn how to: conduct a records management evaluation; analyze the data and prepare recommendations; conduct a records inventory and handle disposal; and use microfilm, electronic imaging and technological tools to reduce record space.
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Editorial Reviews
From Library Journal
Budgets are growing tighter nationwide. Librarians are suddenly coming to work and discovering that the university or the city is giving them responsibility for preserving?and retrieving?the institution's archives. If this happened to you, where would you go for help? Gold, a certified records manager, would like you to turn to this well-organized and breezily written book. And, indeed, there is much to be said for Gold's mix of solid experience and common sense in advising the noninitiated on organizing and maintaining a collection of institutional records. In 12 clearly presented chapters, Gold takes the reader through the processes of gathering records, preparing and updating retention schedules, retrieving documents quickly and efficiently, and disposing of outdated records. She also provides good introductions on managing records kept off-site and on choosing an appropriate electronic storage and retrieval system. The American Management Association is advertising this book widely, so large public libraries and library systems should consider purchasing a copy in anticipation of local business requests. As for professional use, the librarian will find much valuable information here. When you come to use this book, however, be prepared: Gold's focus is on corporate records systems. Her advice stems from extensive experience in the corporate world, and it is always grounded on the corporate bottom line of saving costs. There is, of course, nothing inherently wrong with this, especially in times like these. But professional librarians, trained to think in terms of service and information dissemination, will likely be put off by Gold's constant emphasis on disposing of records that might be used in litigation against the company, on large elaborate security measures that restrict access, and on constant cost-cutting. This is not a blanket criticism. In dealing with records of any institution, there are many valid reasons for restricting information, particularly personnel files. Anyone trying to maintain large volumes of records already knows that a huge amount of paperwork that a company, city, or college generates will be useless in a short time and should be disposed of to save space and expenses. Nevertheless, Gold did not write this book for a library audience. If you need assistance with records management, read Gold with that in mind. It would also be wise to check Candy Schwartz and Peter Hernon's Records Management and the Library: Issues and Practices (Ablex, 1993).?Terry L. Shoptaugh, Moorehead State Univ. Lib., Minn.
Copyright 1995 Reed Business Information, Inc.
Copyright 1995 Reed Business Information, Inc.
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4 of 4 people found the following review helpful:
3.0 out of 5 stars
Good but could be better.,
This review is from: How to Set Up and Implement a Records Management System (Hardcover)
I found this book to be a good starting point but by no means comprehensive. It really could use a more complete treatment of the logistical aspects of creating an RMS. It gives a good overview of determining your needs but lacks when it comes time to set up the actual system.Table of Contents: Introduction. Why Your Company Should Start a Records Management Program 1.Getting Started 2.The Records Management Evaluation 3.Analysis of the Data 4.Your Recommendations for Change 5.The Report and Your Presentation 6.The Records Inventory and Retention Schedule 7.Disposal of Old Records and Protection of Essential Ones 8.The Off-Site Records Center 9.Effective Filing Systems for Today 10.Forms Management 11.Image-Reduction Options 12.The World-Class Records Manager AppendixA.Sample Records Management Evaluation AppendixB.Procedures for Developing a Records Retention Schedule AppendixC.Feasibility Study for Optical Disk Image Reduction
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