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NeatDesk Desktop Scanner and Digital Filing System
 
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NeatDesk Desktop Scanner and Digital Filing System

by NeatDesk
2.9 out of 5 stars  See all reviews (278 customer reviews)

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Ships from and sold by Amazon.com. Gift-wrap available.
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Frequently Bought Together

Customers buy this item with SCANNED Self Inking Rubber Stamp - Red Ink (42A1539WEB-R) $4.99

NeatDesk Desktop Scanner and Digital Filing System + SCANNED Self Inking Rubber Stamp - Red Ink (42A1539WEB-R)
Price For Both: $371.15

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Technical Details

  • Desktop ADF scanner with unique paper input tray
  • Faster scanning
  • Proprietary industrial design
  See more technical details
  This Product Is ENERGY STAR® Qualified
Products that earn the ENERGY STAR prevent greenhouse gas emissions by meeting strict energy-efficiency guidelines set by the U.S. Environmental Protection Agency and the U.S. Department of Energy--plus they help us all save money while making a difference. Find out more about ENERGY STAR.

Product Details

  • Product Dimensions: 13 x 9 x 9 inches ; 7.7 pounds
  • Shipping Weight: 9 pounds (View shipping rates and policies)
  • Shipping: Currently, item can be shipped only within the U.S.
  • ASIN: B001CQ8ER2
  • Item model number: 00315
  • Average Customer Review: 2.9 out of 5 stars  See all reviews (278 customer reviews)
  • Amazon Best Sellers Rank:
  • Date first available at Amazon.com: September 30, 2008

Product Description

From the Manufacturer

NeatDesk is a high-speed desktop scanner and digital filing system that enables you to scan receipts, business cards and documents all in one batch. The patented technology identifies and extracts the important information--and automatically organizes it for you. Transform receipts into expense reports, business cards into address book contacts and create searchable PDF files from any document. Export information to PDF, Excel, Quicken, QuickBooks, TurboTax and more. Scan three paper types on both sides with one push of a button.

NeatDesk Desktop Scanner
Scan receipts, business cards and documents all in one batch
NeatDesk Desktop Scanner
At work or at home, NeatDesk de-clutters your workspace

Transform Paper into Information that Works

At work or at home, NeatDesk de-clutters your workspace, providing a central "inbox" for all your papers--ready to scan when you are.

Store, Organize, and Secure

With NeatDesk, you get a digital filing cabinet that intelligently organizes and secures all your important information.

All-in-One Scanning

The removable input tray can scan both sides of up to 10 receipts, 10 business cards, and 10 documents at a time--or even a single, 50-page document.

Powered by NeatWorks 5.0

NeatDesk is powered by the NeatWorks 5.0 software suite for scanning receipts, business cards, documents, and creating tax reports. Think of it as a digital filing cabinet for your documents, business cards and receipts. Except unlike the old paper monster in the corner, you can search for any item in this system simply by entering a keyword or date, place, project or any other information you choose.

Neat software is a better way to organize your paper. Rather than cluttering up your desk and file drawers, simply scan in any document and you’ll get a digital copy back that you can file in the system electronically.

NeatDesk Desktop Scanner NeatDesk Desktop Scanner
NeatDesk is powered by the NeatWorks 5.0 software suite for scanning receipts, business cards, documents, and creating tax reports. View larger

Scan in Receipts

With NeatDesk you can save digital copies of receipts and records of vendors, dates and totals, create expense reports and manage business and personal expenses. The software also allows users to keep track of expenses for tax time (records accepted by the IRS) and easily export data to Excel, Quicken, QuickBooks, TurboTax.

Scan in Business Cards

Organize your Rolodex digitally by creating digital images of cards and contact information with NeatDesk. The software captures name, address, company, title, and more, creating your own searchable contact database and allows for export to Outlook and and other contact software.

Scan in Documents

NeatDesk also allows you to create searchable PDF files, editing text using copy/paste, and organize and store in a digital filing cabinet within the NeatWorks 5.0 software.

What's in the Box?

NeatDesk ADF scanner, USB cable, NeatWorks 4.0 software, scanner calibration and cleaning paper, quick start guide, and power supply.

System Requirements

Windows:
  • Microsoft Windows XP, Vista or 7
  • Pentium IV 1.3 GHz or later
  • 1 GB RAM (2 GB highly recommended)
  • 1 GB hard disk space to install
  • CD-ROM drive, available USB port

Product Description

NeatDesk is a high-speed desktop scanner and digital filing system that enables you to scan receipts, business cards and documents all in one batch. The patented technology identifies and extracts the important information—and automatically organizes it for you. Transform receipts into expense reports, business cards into address book contacts and create searchable PDF files from any document. Export information to PDF, Excel , Quicken , QuickBooks , TurboTax and more. Scan three paper types on both sides with one push of a button.


Customer Reviews

Most Helpful Customer Reviews
3,160 of 3,181 people found the following review helpful
I purchased a NeatDesk scanner awhile ago to answer a growing need at home for more robust scanning. I'm one of those people that needs to have everything neatly filed away even though I will probably never see it again. I also religiously enter all my personal receipts and track my personal finances in detail. This seemed the perfect product to answer both needs.

I was used to the Fujitsu ScanSnap S510 that I have at work, but in addition to an arm they also wanted a leg. The price of the NeatDesk is substantially less (about 40% for what I paid), and the promotional material for the scanning software was really sexy. So I clicked buy.

After a few days, my conclusion is that although it could be an outstanding product with a couple of tweaks, it's just not ready for primetime. This may be the case of a small company working on tight margins with a product that got too big too fast. It remains to be seen whether or not they can keep up with their new-found popularity.

Here's the dirt:

Hardware:

Good Stuff
- Attractive design.
- You can click the hardware "Scan" button all day, but you don't have to file your scans until you want to.

Bad Stuff
- No adjustable paper guide. Unless you hold it as it's sucked in, every single document is crooked.
- Not enough paper support. Creased documents (like a bill) flop back and aren't grabbed properly.
- I found the slot for receipts and documents to not match any receipt or document I had... Nice slot for business cards though.
- The output tray is not attached to the scanner body. Huh?
- It came with the grim spectre of having to clean and calibrate your scanner. You don't have to clean or calibrate the ScanSnap, although the ScanSnap does include "consumables", so maybe it's a tie.

Software:

Good Stuff
- Recognizes dates, subtotal, sales tax, and credit card used. This alone almost makes the product an overall winner and definitely put it on top for scanning receipts.
- As mentioned above, you don't have to file away your scans until you want to.
- Extremely fast search.
- It's pretty--yeah, that's important.

Bad Stuff
- Always takes the scan from the front but from the sheet in the back, which may be more intuitive for the beginner, but also means that a stack of double-sided sheets will go into the software backwards (page 2, 1, 4, 3, etc.) so you'll have to sort your document before and after scanning. Maybe I just haven't figured this one out, but it does seem like they emphasis multiple single-page documents vs. one multiple-page document.
* UPDATE: I figured out that you have to put the document in face up and everything is scanned in from the last page to the front. Your physical document will come out sorted, and the software will reverse the order of the scanned pages for you so the electronic document is correct.
- Does not auto-rotate to fix crooked problem caused by not having adjustable paper guides.
- Does not do auto-color detection--it's either all black-and-white or all color and you must choose. Those "Scan" and "PDF" buttons on the front are great, but you have to go into the Quick Scan application to set up how everything will be scanned first, defeating the convenience.
- Viewing the documents that are in the library is difficult. Should have a simple hand-tool for dragging and allow multiple documents to be open at one time.
- Moving data around the library is laborious.
- Software installs SQL Server Express, which takes up system resources and at least for me causes the program to not want to start up (try again message a couple of times before starting). Sure the search results come back very quickly, but at what cost? As a developer, I actually already had SQL Server Express installed, but it went ahead and installed another instance... Not very nice.
- Lots of opportunities to categorize data, but searching for the categories is difficult. For example, to see what you marked for follow up click "Advanced Search", click "Looking at..." and select "Action Type", click "Selected in the List", click and check box that says "Follow Up". It's more work finding out what's marked "follow up" than to actually follow up.
- The heavy emphasis is on recording receipts for expenses that will be reimbursed by your employer or be tax deductible. So what happens when I have a pay stub for consulting work? I have to file it as a document where I can't tag it's dollar amount, can't tag it as 1099 income, and it can't be exported to Quicken. That's one of the main reasons I got the scanner.
- Categories for receipts are very limited. Need a split? You'll have to do it yourself when you get to Quicken if you can remember what the receipt was for. Sales tax is always exported as an over-generalized "State Tax".

How it Could (Easily) be Made Great
- Package in or sell another paper guide that is adjustable. You can use the same snap-in style that is used for the receipt/business card guide.
- Add one inch to the pull-out paper support.
- Update the software to take scans from the face down position first on double-sided scans. Take the scan from the face down position only in single-sided scans.
* UPDATE: Even though this way seems more intuitive to me, the way the software does it is okay (see update above).
- Add in auto-color detection and auto-rotate so that scans always come out right. If Neat Co can do awesome text-detection, they could do this.

Conclusion
Seems to be an innovative company so I'll keep it in anticipation of at least the software updates.

UPDATE After 2 Years: After having owned this product for a good while I have to say it's worked fairly well for what it is. During this time I made the switch to a Mac and the Mac version of the NeatWorks software was a huge improvement. (From what I understand, the PC software seems to have caught up somewhat.) For the most part it has done what I want it to: scan a few receipts for expense reports but mostly documents of 10 pages or less. I tried to scan my mortgage documents of about 60 pages, but it kept grabbing multiple pages. I had to scan in batches and grab a beer (darn).

It still does weird things though. For example, sometimes it will scan and not fully eject the document and after a moment will display blinking red lights. Other times it will whisk the document through and the document ends up with a large black area at the top.

At the end of the day, for the casual home user who doesn't mind taking a little extra time to scan, this is probably a best buy. For the business user who will frequently be scanning large documents, the Fujitsu products will probably be a better fit, especially since their price is now a lot closer to the NeatDesk.
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752 of 773 people found the following review helpful
Amazing Organization Tool November 4, 2008
I went to the store looking for the Neat Receipts scanner, and I came across this new product. I could not be more happy for buying it! I had 4 years worth of credit card and bank statements piled up in boxes, and with this scanner system I was able to scan them and organize them on my computer in less than a day (I'm talking hundreds of pages).

I have absolutely no complaints on this (other than the price, which is high, but it is a new product and it will come down).

The scanner can read 2 sided documents and scan both sides, in color! And it does it fast.

It also reads receipts and business cards and extracts the information from them (such as what store the receipt is from, how much total was, how much tax was, date of transaction, etc...) The best part about this feature is that it lets you edit the information (sometimes necessary if the receipt was very worn or wrinkled.

The software is extremely easy to use and very powerful. A great feature about the scanner/software is that you can load a bunch of pages and start scanning them. While they scan you can work on filing other documents. Once the pages are scanned they go into a sort of "inbox" where they wait for you to look at them and decide where to file them.

The two sided, color scanning is great and very fast. Another convenient feature the program has is the ability to combine several pages into one document. All you do is click on the different pages while holding down control and click combine ... and you have one file for a multi page document!

All the files you scan into the program are searchable, so you can enter a search term and it will bring up all the documents (or receipts or business cards, depending on which section you are searching in). Very handy to search back on when you bought something...

Another great feature for those that do not receive paper statements is the pdf import feature! If you get your statements from online, you can still import the file into the program (as if you had scanned it in yourself) and have the searchable capabilites of the other files.

Keep in mind, this is probably not a good scanner to scan pictures with, but for a document scanner, it is fast, and very good. I just hope it lasts the wear and tear I'm subjecting it to right now. I am very thankful that this product has helped me get rid of all of my paper clutter!!!
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157 of 158 people found the following review helpful
Very Nicely Done!!! April 4, 2009
Amazon Vine™ Review (What's this?)
This scanner is marketed to small businesses, and while I do not happen to run one of those, it does appear to be a really nice item for organizing business expenses. Since I am very fond of 'tech' of all sorts, I offered to test and review this item.

The description says it does not support 64 bit windows, and in fact the included installer CD refused to run on my 64 bit system. Not to worry though, if you go to their web site (www.neatco.com) you can download a 64 bit version. It installs a database as well as the scanner software. There is a special piece of paper in the package which is used to calibrate the scanner, and the documentation recommends occasional recalibration, which means you need to NOT lose the paper. I am not sure what you'd do if you lost it...I guess ask them to send you another one.

The NeatWorks software is really nifty. It interprets the scanned documents, and if they are receipts, it picks out dollar amounts for later use in expense reports. I did not have any business cards to try, but the application will scan them and produce an update to several types of 'contact list' that you might use. There is also an option to choose to file an item as a 'document' which means it is largely uninterpreted (though you can do text searches on them. One suggestion made by the developer is that you file recipes as documents so they can be searched for ingredient lists).

I wanted to give this scanner a good test, so I fed in a bunch of stuff just to see how it would be handled. My results:

1) I fed in a grocery receipt that had been folded a few times but wasn't badly crumpled. This was handled just fine, and the software was easily able to pick out the correct dollar totals. It even figured out that the receipt was for groceries and tagged it as such.

2) An Amazon purchase receipt that was in the box from a network hard drive I recently purchased. This scanned correctly as 'hardware' but the software read the dollar sign on the total as a '1' and thus added a thousand dollars to the purchase amount! Yow! Luckily, this is simple to fix in the application and you are in fact prompted to verify the numbers before they are filed in the database.

3) A receipt from a recent American Airlines flight to Texas. The application did read it as an 'airline' expense, but the dollar totals were completely misread. Again, I fixed them easily.

4) A receipt from a recent trip to Best Buy. If you've seen BB receipts lately, these are receipts with an attitude! They've got a lot of 'stuff' printed on them, advertisements, phone numbers, etc. The scanner processed this perfectly and the software read everything correctly.

5) For chuckles, I fed in a MegaMillion lottery ticket (a loser, sadly). This ticket had really light print on a colored background, and of course it had numbers everywhere. Not surprisingly, the software was completly flummoxed by this one. I filed it under 'documents'.

6) How about a 20 dollar bill? It scanned perfectly, and the software indicated it was 'cash' (hee hee) but did not indicate the denomination.

7) Since I was testing it, I decided to do something of a stress test. I took a longish grocery receipt and I crumpled that sucker up BADLY. Then I flattened it out as best I could and fed it in. For good measure, as the paper disappeared into the scanner, my cat leapt onto the desk and whacked it. Now THAT is a test... This receipt did not fare well at all. It was completely chewed up and caught in the scanner mechanism. I was afraid I'd done some damage but I picked out the pieces and then got the last of it out of the works by scanning a blank piece of paper. This jam-clearing exercise was simple to do, since the scanner top pops open at the push of a button to allow access to the internals. The scanner was undamaged and I fed in another document, which processed just fine.

Now I tried out some of the software options...

Once the receipts were in the scanner database, there were numerous export options. I exported to a MS Word document and got a very nice 'expense report'. An export to Excel gave me an xls file that produced a nice spreadsheet.

My final scans really tested the NeatWorks interpretive software, and that application exhibited a level of functionality that might be an indication of why this scanner is so expensive. I tore a page out of a paperback book (the 'about the author' page at the end, because it contained two different font sizes and some bolding) and scanned it in as a document. Then I exported it to a PDF and opened that PDF in Adobe reader. I exported it to a text file and it was a perfect text representation of the words on the page! I could wish it had the option to export to MS Word format because I can't begin to afford Adobe Acrobat...

I then printed out an adobe document I already had on my system, a knitting pattern with smallish text and color pictures. I scanned the printed document back in and then used the NeatWorks software to export it to PDF. I ended up with a PDF that looks really close to the original, allowing for some quality loss from printing the color images.

All in all, I liked this scanner and as I said, if I were running a small business, I'd find it really useful. It's also really nice for folks who scan in regular documents because it saves them in a handy database for later searching or printing.

The newly added 64 bit support means this will be my 'main' scanner in the future.
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Most Recent Customer Reviews
scanner
I was given the recommendation to purchase this from someone else in our company who is very pleased with hers. Mine is working fine. Thanks.
Published 2 days ago by rebecca
GREAT PRODUCT
The Product Does Live up to its Reputation as reliable and easy to use! Nicely done! My only comment would be the speed of the scan is quick but when doing multiple documents the... Read more
Published 7 days ago by Greg M
Thrilled with this!
A friend recommended the NEAT scanner to me. I read reviews of other products with higher ratings, and nearly bought something else. I'm so glad I didn't. This scanner is great! Read more
Published 9 days ago by L.S.
Good scanner, bad customer service
I was happy with my scanner until it stopped working. If you buy this, you had best PRAY it never stops working. They do not do repairs. Read more
Published 9 days ago by Tony
The WORST company I have ever dealt with!!!!
I purchased this scanner in December 2011 and used it for a month before it malfunctioned. Dark lines appeared on all scans and the help techs suggested re-calibrating the scanner. Read more
Published 13 days ago by Cliff Capriola
I would rate it no stars if I could
I purchased this as a gift for my brother who is pretty savy when it comes to computers, and this has been nothing but a headache to him. Read more
Published 14 days ago by mystery woman
BUY AT YOUR OWN PERIL
This product has issues. Read lots of OTHER REVIEWS. You will see just as many bad reviews for this equipment and its software as you will see favorable. Read more
Published 15 days ago by Bruce Garey
Hardware is nearly there, but software falls a bit short
I've mostly gone paperless in my home office and hate receiving paper statements, receipts, and bills. Read more
Published 17 days ago by Ed R.
Don't buy Neat Scanner, Not worth it
I just bought this scanner and spent 5 hours installing the software and trying to scan in a few documents. It required manual correction with every business card I inputted. Read more
Published 17 days ago by AMIR AGHAEE
does not do whar it advertises
The neat dest presents itself as a product that works with Quick Books, this is not altogehter true. Read more
Published 21 days ago by Macy Dorf
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