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QuickBooks 2009 Solutions Guide for Business Owners and Accountants [Paperback]

Laura Madeira
4.7 out of 5 stars  See all reviews (6 customer reviews)

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Book Description

January 1, 2009 0789738341 978-0789738349 1

QuickBooks 2009 Solutions Guide


This is the definitive, must-have reference for every business owner, entrepreneur, accountant, and bookkeeper who relies on QuickBooks 2009. Not a beginner’s guide, it’s a high-productivity resource for solving the problems that intermediate-to-advanced QuickBooks users encounter most often.


Author Laura Madeira is superbly qualified to write this book: she has twenty years experience training professionals on Intuit products and has been selected by

Intuit to introduce its new releases to accountants and entrepreneurs. Here, she offers real solutions for every QuickBooks accounting module, helping readers achieve their true goal for QuickBooks: a clear, up-to-date understanding of where the business stands, and where it’s headed.


Thoroughly updated for QuickBooks 2009, this book brings together indispensable, start-to-finish techniques for troubleshooting QuickBooks data files and fixing QuickBooks mistakes wherever they occur. Drawing on her unsurpassed experience, Madeira offers expert advice on every facet of QuickBooks accounting: data files, banking, A/R, undeposited funds, employee advances, inventory, A/P, sales tax, payroll, reporting, sharing data

with accountants, and much more.


This book will help you :

     •    Quickly set up accurate charts of accounts – or improve existing ones

     •    Use QuickBooks reports to understand the most important trends in your business

     •    Correct data errors in any balance sheet account, from A/R and A/P to taxes and inventory

     •    How to use the New for 2009! Client Data Review feature for accountants.

     •    Properly review your payroll data and avoid expensive mistakes

     •    Efficiently share business data with your accountant

     •    Troubleshoot beginning balance differences, reconciliation errors, and many other problems

     •    Learn to use the Intuit Statement Writer tool, New for 2009!




Laura Madeira  is founder of ACS, Inc., located in the greater Dallas, Texas area and an Intuit Solutions Provider that specializes in on-site and Internet-assisted accounting software implementation, set-up, training and troubleshooting. She has over twenty years of experience helping companies maintain accurate and timely accounting and financial information through one-on-one consulting, group classes, and web-based training.


Madeira currently writes technical documentation and presentations for the QuickBooks product line as a member of the Intuit Accounting Professionals Trainer/Writer Network. She has also served on Intuit’s Accountant and Customer Advisory Council and was a guest speaker for the QuickBooks Developer Network. Her “QuickBooks at Year-End” document has been distributed by Intuit at several national events and is one of Intuit’s most requested training and presentation documents.


Her expertise with QuickBooks and other Intuit software has been featured nationally in an Advisor Spotlight and widely-distributed promotional literature. She holds Intuit's Advanced Certified, Point of Sale Certified designations, as well as a bachelor of science in accounting from Florida Atlantic University.


Category  Business Finance

Covers    QuickBooks 2009

User Level    Intermediate–Advanced


Frequently Bought Together

QuickBooks 2009 Solutions Guide for Business Owners and Accountants + QuickBooks 2009 The Official Guide (QuickBooks: The Official Guide)
Price for both: $59.67

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Editorial Reviews

About the Author

Laura Madeira is the owner of American Computer Staffing, Inc., a software sales and consulting firm located in the greater Dallas, TX area. Her affiliations with Intuit includes being a member of the Intuit Trainer/Writer Network, Advanced Certified QuickBooks ProAdvisor, Certified QuickBooks Point of Sale ProAdvisor, and Enterprise Solutions Provider. Laura has been teaching companies how to use Intuit’s products beginning with Quicken in 1985 and then advancing to QuickBooks since its first version. Laura has instructed more than 10,000 individuals. She presents QuickBooks training to audiences that are comprised of accountants, consultants, and end users, representing Intuit as a select presenter for its yearly national multicity New Product Tour Launch seminars and QuickBooks Advanced Certification Training seminars. Laura continues to be a guest speaker for Intuit at national CPA trade shows. Laura has been an advocate for the QuickBooks product line for more than 15 years and has been featured in several marketing articles on Intuit, QuickBooks, and in particular, the QuickBooks Certified ProAdvisor program. In addition to the numerous speaking engagements, Laura also served on the first two Intuit Customer Advisory Councils from 2002—2005. This gave Laura an opportunity to meet Intuit executives and help influence changes in

Intuit’s relationship with accountants. Laura also is a skilled technical writer and has provided Intuit with technical training and public presentation materials over the years. Her “QuickBooks at Year-End” document has been distributed by Intuit at several national events and is one of Intuit’s most requested training and presentation documents. Laura resides with her husband and two teenage sons outside Dallas, Texas. She graduated from Florida Atlantic University, May 2003, with her bachelor of science, majoring in accounting. Her hobbies include photography, art (watercolor), scrapbook making, and training two Cocker Spaniel dogs. Contact Laura at and

Excerpt. © Reprinted by permission. All rights reserved.



This is your QuickBooks solutions guide. This guide was written for both business owners and accountants. Much more than the typical “how to” of software books, this book makes reviewing QuickBooks data easy and trouble-free. For the business owner, it is like having a personal consultant working alongside you. For the accounting professional, this book makes working with clients’ QuickBooks files easier than ever before.

This book provides easy-to-follow directions for properly setting up QuickBooks, reviewing your setup, checking your data for accuracy, and, when needed, making the proper corrections.

How This Book Is Organized

QuickBooks Solutions Guide for Business Owners and Accountants offers a wealth of information gathered from the author’s years of working with business and accounting professionals who use the QuickBooks financial software product. To find just the right information, this book is organized into specific chapters, each focused on a particular task or account category of your QuickBooks data.

Chapter 1, “Creating a New QuickBooks Data File,” Chapter 2, “Reviewing the QuickBooks Chart of Accounts,” and Chapter 3 “Reviewing and Correcting Item List Errors,” cover the following topics while using screen captures to enhance your understanding of each topic:

  • Creating a data file
  • Working with the chart of accounts
  • Setting up items (an item is a QuickBooks tool that makes your accounting more accurate)

After you have the basics set up, Chapter 4, “Easily Review Your QuickBooks Data,” and Chapter 5, “Power Reports for Troubleshooting Beginning Balance Differences,” show you where to begin and prepare you to quickly and confidently review QuickBooks data. These chapters help you answer the following questions:

  • Where do I start?
  • What should I review?
  • What “power reports” in QuickBooks can I use?

The remaining chapters conveniently address each specific account category. The following individual chapters provide details on setting up and reviewing QuickBooks and, when needed, methods for correcting QuickBooks data:

  • Chapter 6, “Bank Account Balance or Reconciliation Errors”
  • Chapter 7, “Reviewing and Correcting Accounts Receivable Errors”
  • Chapter 8, “Reviewing and Correcting Errors with the Undeposited Funds Account”
  • Chapter 9, “Handling Current Asset Accounts Correctly”
  • Chapter 10, “Reviewing and Correcting Inventory Errors”
  • Chapter 11, “Reviewing and Correcting Accounts Payable Errors”
  • Chapter 12, “Reviewing and Correcting Sales Tax Errors”
  • Chapter 13, “Reviewing and Correcting the Opening Balance Equity Account”
  • Chapter 14, “Reviewing and Correcting Payroll Errors”

The book would not be complete without the discussion of two more important topics, making this book your own QuickBooks Solutions Guide tool:

  • Chapter 15, “Sharing Data with Your Accountant or Your Client”
  • Chapter 16, “Reporting Tips and Tricks,” including a new reporting tool, Intuit Statement Writer 2009.

Finally, the book also looks at a revolutionary new detecting and correcting feature release with QuickBooks 2009:

  • Chapter 17, “New for 2009! Detecting and Correcting with the Client Data Review Feature”

Conventions Used in This Book

The book is straightforward enough so that you can easily go to a specific chapter and find the needed information. It is worthwhile, however, to let you know how information is presented in this book.

Menu Commands

QuickBooks 2009 offers a variety of methods to accomplish a task. To simplify the instructions given, use the top menu bar in QuickBooks.

For example, the instructions for preparing a report might look like the following:

  1. ?Click Reports, Vendors & Payables.

This directive refers to clicking Reports on the menu bar, as shown in the previous figure, and then selecting Vendors & Payables as a submenu of Reports.

Additionally, for added clarity in the topic discussion, you can appreciate the frequent use of screen captures, which make following the instructions easy.

Web Pages and Manufacturer Information

A few web pages are listed in this book, mostly directing you to the website. These addresses were current as this book was written; however, websites can change.

Special Elements

As you read through this book, you’ll note several special elements, presented in what we call “margin notes.” Different types of margin notes are used for different types of information, as you see here.

Digging Deeper - This is a tip that might prove useful for whatever you’re in the process of doing.

Rescue Me! - This is a caution that something you might accidentally do might have undesirable results—so take care!

© Copyright Pearson Education. All rights reserved.

Product Details

  • Paperback: 600 pages
  • Publisher: Que Publishing; 1 edition (January 1, 2009)
  • Language: English
  • ISBN-10: 0789738341
  • ISBN-13: 978-0789738349
  • Product Dimensions: 9.1 x 7.1 x 1.2 inches
  • Shipping Weight: 2 pounds (View shipping rates and policies)
  • Average Customer Review: 4.7 out of 5 stars  See all reviews (6 customer reviews)
  • Amazon Best Sellers Rank: #1,117,201 in Books (See Top 100 in Books)

More About the Author

Laura resides in the Dallas, Texas area and is the owner of A.C.S., Inc. a software sales and consulting firm. Her firm is an Intuit Solution Provider and she is an Advanced Certified ProAdvisor. Laura earned her accounting degree from Florida Atlantic University.

For more than 22 years Laura has worked with companies of all sizes and from many varied industries. Her focus has been to help the small to mid-sized growing businesses become more successful by automating their internal accounting processes and reporting functions.

Additionally, Laura is a guest speaker for Intuit, providing training to thousands of consultants and accountants nationwide. She is also a respected author for Intuit writing technical training materials presentations and documenting her research and review of competing software solutions. Her QuickBooks at Year-End document is one of the most sought after publications that Intuit offers its ProAdvisor consultants.

Laura has served on two Intuit Customer Advisory Councils, and currently is a consultant representing the accountant community during product development for QuickBooks 2010.

Recent customers have reviewed Laura saying:

"We are extremely satisfied with Laura's ability to understand what our business needs are and how to use the QuickBooks product to meet those needs.
Laura came into our office, took the time to explain what was wrong, worked with us to fix the errors, and then documented these steps with written office procedures for my staff.
I would recommend her for QuickBooks troubleshooting, clean up, and training as well as providing your accountant with accurate and timely tax preparation data."

She is the also a published author of the QuickBooks 2008 Solutions Guide, QuickBooks 2009 Solutions Guide and 2009 QuickBooks Essentials DVD: For All QuickBooks Users, and co-author of QuickBooks 2009 on Demand; more information is available on her website.

Customer Reviews

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Most Helpful Customer Reviews
18 of 18 people found the following review helpful
5.0 out of 5 stars I love it!!! February 8, 2009
Format:Paperback|Verified Purchase
After undergoing a massive accounting software change from Sage Businessworks to Quickbooks, I found myself lost. Although, overall, QB is much more user friendly than Businessworks, the change and difference between the two were overwhelming.
After numerous unsuccessful attempts to get help online, I tried the telephone "Tech-support". VERY FRUSTRATING.
I purchased the QB manual, and everything I need is right there. The manual is layed out in very simple, easy to follow instructions for almost every possible scenario... and you don't have to be an accounting expert to follow it. :)
Since purchasing the manual, I am able to easily navigate through what I used to think were extremely difficult transactions.
Now, (after 2 months) I feel like a pro with QB.
I recommend this manual HIGHLY, especially if you are relatively new to Quickbooks... although it will still be very helpful even if you are an expert.
Enjoy QB. I do.
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5 of 5 people found the following review helpful
5.0 out of 5 stars A must have for QuickBooks July 25, 2009
Format:Paperback|Verified Purchase
I thought this book was going to be at too high a level for a beginner. But it fit nicely into the set of three books we bought to assist us with the program. My wife thinks this one is the best as far as telling you the secrets of the program. Get the QuickBooks 2009 "The Official Guide", and the QuickBooks 2009 Missing Manual to go along with it. One of those three will most likely have the answers that you are looking for.
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5 of 5 people found the following review helpful
5.0 out of 5 stars Que Quickbooks 2009 Solutions Review June 8, 2009
By Nance K
This is a must book for Quickbooks Pro new and experienced users. Que has been consistantly providing valuable software manuals for years. This book is no different. How to get started "correctly", from chosing your business to setting up your chart of accounts, is there. I am fond of "screen shots", as you know exactly what you should be seeing, and Que does a great job of providing them. Their "Rescue Me" sections provide clues as to what "to do" and "NOT to do". Great working and reference manual.
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