Laura Madeira is the owner of American Computer Staffing, Inc., a software sales and consulting firm located in the greater Dallas, TX area. Her affiliations with Intuit includes being a member of the Intuit Trainer/Writer Network, Advanced Certified QuickBooks ProAdvisor, Certified QuickBooks Point of Sale ProAdvisor, and Enterprise Solutions Provider. Laura has been teaching companies how to use Intuit’s products beginning with Quicken in 1985 and then advancing to QuickBooks since its first version. Laura has instructed more than 10,000 individuals. She presents QuickBooks training to audiences that are comprised of accountants, consultants, and end users, representing Intuit as a select presenter for its yearly national multicity New Product Tour Launch seminars and QuickBooks Advanced Certification Training seminars. Laura continues to be a guest speaker for Intuit at national CPA trade shows. Laura has been an advocate for the QuickBooks product line for more than 15 years and has been featured in several marketing articles on Intuit, QuickBooks, and in particular, the QuickBooks Certified ProAdvisor program. In addition to the numerous speaking engagements, Laura also served on the first two Intuit Customer Advisory Councils from 2002—2005. This gave Laura an opportunity to meet Intuit executives and help influence changes in
Intuit’s relationship with accountants. Laura also is a skilled technical writer and has provided Intuit with technical training and public presentation materials over the years. Her “QuickBooks at Year-End” document has been distributed by Intuit at several national events and is one of Intuit’s most requested training and presentation documents. Laura resides with her husband and two teenage sons outside Dallas, Texas. She graduated from Florida Atlantic University, May 2003, with her bachelor of science, majoring in accounting. Her hobbies include photography, art (watercolor), scrapbook making, and training two Cocker Spaniel dogs. Contact Laura at firstname.lastname@example.org and www.quick-training.com.
This is your QuickBooks solutions guide. This guide was written for both business owners and accountants. Much more than the typical “how to” of software books, this book makes reviewing QuickBooks data easy and trouble-free. For the business owner, it is like having a personal consultant working alongside you. For the accounting professional, this book makes working with clients’ QuickBooks files easier than ever before.
This book provides easy-to-follow directions for properly setting up QuickBooks, reviewing your setup, checking your data for accuracy, and, when needed, making the proper corrections.
How This Book Is Organized
QuickBooks Solutions Guide for Business Owners and Accountants offers a wealth of information gathered from the author’s years of working with business and accounting professionals who use the QuickBooks financial software product. To find just the right information, this book is organized into specific chapters, each focused on a particular task or account category of your QuickBooks data.
Chapter 1, “Creating a New QuickBooks Data File,” Chapter 2, “Reviewing the QuickBooks Chart of Accounts,” and Chapter 3 “Reviewing and Correcting Item List Errors,” cover the following topics while using screen captures to enhance your understanding of each topic:
- Creating a data file
- Working with the chart of accounts
- Setting up items (an item is a QuickBooks tool that makes your accounting more accurate)
After you have the basics set up, Chapter 4, “Easily Review Your QuickBooks Data,” and Chapter 5, “Power Reports for Troubleshooting Beginning Balance Differences,” show you where to begin and prepare you to quickly and confidently review QuickBooks data. These chapters help you answer the following questions:
- Where do I start?
- What should I review?
- What “power reports” in QuickBooks can I use?
The remaining chapters conveniently address each specific account category. The following individual chapters provide details on setting up and reviewing QuickBooks and, when needed, methods for correcting QuickBooks data:
- Chapter 6, “Bank Account Balance or Reconciliation Errors”
- Chapter 7, “Reviewing and Correcting Accounts Receivable Errors”
- Chapter 8, “Reviewing and Correcting Errors with the Undeposited Funds Account”
- Chapter 9, “Handling Current Asset Accounts Correctly”
- Chapter 10, “Reviewing and Correcting Inventory Errors”
- Chapter 11, “Reviewing and Correcting Accounts Payable Errors”
- Chapter 12, “Reviewing and Correcting Sales Tax Errors”
- Chapter 13, “Reviewing and Correcting the Opening Balance Equity Account”
- Chapter 14, “Reviewing and Correcting Payroll Errors”
The book would not be complete without the discussion of two more important topics, making this book your own QuickBooks Solutions Guide tool:
- Chapter 15, “Sharing Data with Your Accountant or Your Client”
- Chapter 16, “Reporting Tips and Tricks,” including a new reporting tool, Intuit Statement Writer 2009.
Finally, the book also looks at a revolutionary new detecting and correcting feature release with QuickBooks 2009:
- Chapter 17, “New for 2009! Detecting and Correcting with the Client Data Review Feature”
Conventions Used in This Book
The book is straightforward enough so that you can easily go to a specific chapter and find the needed information. It is worthwhile, however, to let you know how information is presented in this book.
QuickBooks 2009 offers a variety of methods to accomplish a task. To simplify the instructions given, use the top menu bar in QuickBooks.
For example, the instructions for preparing a report might look like the following:
- ?Click Reports, Vendors & Payables.
This directive refers to clicking Reports on the menu bar, as shown in the previous figure, and then selecting Vendors & Payables as a submenu of Reports.
Additionally, for added clarity in the topic discussion, you can appreciate the frequent use of screen captures, which make following the instructions easy.
Web Pages and Manufacturer Information
A few web pages are listed in this book, mostly directing you to the http://www.intuit.com website. These addresses were current as this book was written; however, websites can change.
As you read through this book, you’ll note several special elements, presented in what we call “margin notes.” Different types of margin notes are used for different types of information, as you see here.
Digging Deeper - This is a tip that might prove useful for whatever you’re in the process of doing.
Rescue Me! - This is a caution that something you might accidentally do might have undesirable results—so take care!
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