Special Edition Using Microsoft Office Word 2007 [Paperback]

Faithe Wempen (Author)

Book Description

Publication Date: January 6, 2007

THE ONLY WORD 2007 BOOK YOU NEED

This book will help you build solid skills to create the documents you need right now, and expert-level guidance for leveraging Word’s most advanced features whenever you need them. If you buy only one book on Word 2007, Special Edition Using Microsoft Office Word 2007 is the book you need.

 

• Come up to speed quickly with the new Word 2007 Ribbon interface

• Streamline document formatting with styles, templates, and themes

• Collaborate with others using comments and tracked changes

• Master mail merges, master documents, and other advanced features

• Manage large documents with indexes, TOCs, and automatically numbered references

• Use fields and forms to collect and manage information

• Illustrate key concepts with SmartArt diagrams

• Create and apply custom themes that control fonts, color schemes, and effects

• Manage academic research citations and generate bibliographies in any popular documentation format

 

On the Web

Includes complete instructions and a command reference you can use to customize the Ribbon with RibbonX, even if you have little or no previous XML experience. You can also download additional RibbonX examples and an easy-to-use RibbonCustomizer utility from this book’s companion web site, www.quepublishing.com/usingword2007.

 

Contents

        About the Authors  xxx

        Introduction  1

 

Part I  Working with Text Documents

Chapter 1     Introducing Word 2007  7

Chapter 2     Creating and Saving Documents  27

Chapter 3     Typing and Editing Text  59

Chapter 4     Using Spelling, Grammar, and Research Tools  95

Chapter 5     Printing and Faxing Documents  133

 

Part II Formatting a Document

Chapter 6     Applying Character Formatting  155

Chapter 7     Formatting Paragraphs and Lists  191

Chapter 8     Creating and Applying Styles and Themes  227

Chapter 9     Formatting Documents and Sections  263

Chapter 10   Using and Creating Project Templates  297

Chapter 11   Working with Nonstandard Document Layouts  319

 

Part III           Tables and Graphics

Chapter 12   Creating and Formatting Tables  353

Chapter 13   Working with Photos  395

Chapter 14   Working with Clip Art and the Clip Organizer  425

Chapter 15   Working with Drawings and WordArt  455

Chapter 16   Working with Charts  491

Chapter 17   'Working with SmartArt and Math Formulas  533

 

Part IV            Collecting and Managing Data

Chapter 18   Performing Mail and Data Merges  563

Chapter 19   Copying, Linking, and Embedding Data  601

Chapter 20   Working with Fields  631

Chapter 21   Creating Forms  655

 

Part V Long Documents

Chapter 22   Outlining and Summarizing Documents  681

Chapter 23   Using Master Documents  703

Chapter 24   Citing Sources and References  719

Chapter 25   Creating Tables of Contents and Other Listings  747

Chapter 26   Building Effective Indexes  765

 

Part VI            Collaboration and Online Sharing

Chapter 27   Collaborating with Others  783

Chapter 28   Protecting and Securing Documents  805

Chapter 29   Online Collaboration with Office Live and SharePoint Team Services  823

Chapter 30   Working with Blogs and Email  847

Chapter 31   Developing Web Content  857

Chapter 32   Using Word to Develop XML Content  875

 

Part VII          Customizing and Extending Word

Chapter 33   Macros and Add-Ins  905

Chapter 34   Customizing the Word Interface  935

Chapter 35   Customizing Word 2007’s Ribbon with RibbonX  945

 

Part VIII         Appendixes

Appendix A   Recovering Files and Repairing Word  975

Appendix B   Converting from Other Word Processing Systems  985

Appendix C   Accessibility Tips and Techniques  991

Appendix D   Command Reference: Word 2003 to Word 2007  999

Appendix E   Setting Up and Modifying Office 2007  1017

 

        Index  1025

 

 

Editorial Reviews

About the Author

Faithe Wempen, M.A., is a Microsoft Office Master Instructor and an adjunct instructor of Computer Information Technology at Indiana University/Purdue University at Indianapolis, specializing in Microsoft Office and PC hardware. She is the author of more than 90 books on PC hardware and software, and teaches online courses in Office applications for corporate clients including Hewlett-Packard, Gateway, and Sony. She also owns and operates Sycamore Knoll Bed and Breakfast (www.sycamoreknoll.com).

 

About the Contributing Authors

Nicholas Chase has been involved in Web site development for companies such as Lucent Technologies, Sun Microsystems, Oracle, and the Tampa Bay Buccaneers. Nick has been a high-school physics teacher, a low-level radioactive waste facility manager, an online science fiction magazine editor, a multimedia engineer, an Oracle instructor, and the Chief Technology Officer of an interactive communications company. He is the author of several books, including XML Primer Plus (Sams), and is currently a partner in the Backstop Media technical content production firm (http://www.backstopmedia.com).

Kathy Jacobs, Microsoft MVP in PowerPoint and OneNote, has been using Office since its earliest days. She started out using Word for newsletters, letters, books, and other documents in the late 1980s. She added PowerPoint and Excel to her areas of expertise in the early 1990s. She has been an active beta tester for Office since the 2002 release, and has been working with Office 2007 for many months. Kathy specializes in helping people from all backgrounds and all walks of life learn to use Office to make their lives easier. As a PowerPoint and OneNote consultant, trainer, and writer, she has written on Office topics for her own site (www.OnPPT.com), Office On-Line, LockerGnome, IndeZine, and the PowerPoint FAQ. She presents regularly on a variety of subjects at the Phoenix PC User Group, where she is currently vice president. She has been actively involved in PPT Live (the PowerPoint conference for users) since its inception. She has written a PowerPoint book, Kathy Jacobs on PowerPoint, and co-written a OneNote book, Unleash the Power of OneNote. She is the creator of Keystone learning’s OneNote 2003 training DVD. Right now, she specializes in helping people solve their Office emergencies through her service, Call Kathy Solutions.

Karen McCall is a respected author and speaker with extensive expertise in software accessibility and usability. She trains software and web design professionals around the world on techniques to improve the digital experience for people with disabilities. Her current book, Logical Document Structure Handbook: Word 2003, is the first in a series focusing on designing and generating accessible and usable word processed documents. She currently lives in Canada, sharing adventures with Barnaby Edmund and Olivia Zane.

Joyce J. Nielsen is the author or coauthor of more than 35 computer books and has edited several hundred more. She has worked in the publishing industry for 17 years as an author, development editor, technical editor, and project manager. Joyce also worked as a research analyst for a shopping mall developer, where she developed and documented computer applications used nationwide. She graduated with a B.S. degree in Quantitative Business Analysis from Indiana University and now resides in Arizona.

Patrick Schmid has been a OneNote MVP since 2006 and can be found constantly in many Microsoft Office community newsgroups. During the Office 2007 beta, he became an expert in RibbonX. His website and blog at http://pschmid.net are a premier resource for customizing the Office 2007 Ribbon. Patrick is currently a Ph.D. Candidate in Computer Science at Lehigh University in Bethlehem, Pennsylvania.

 

Excerpt. © Reprinted by permission. All rights reserved.

Introduction

Welcome to Special Edition Using Microsoft Office Word 2007! This book is designed to be your one-stop reference for Microsoft Word 2007, from the basics of Ribbon usage to the intricacies of forms, fields, and customization tools. Whether you're just getting started, are upgrading, or are already a Word whiz, this book can help you move up to the next level in expertise.

How This Book Is Organized

Special Edition Using Microsoft Office Word 2007 is organized into these parts.

Part I: Working with Text Documents

This part starts by touring the new Word 2007 interface and explaining the new features such as the Ribbon, tabs, and galleries. You'll learn how to create and save documents, type and edit text, check your spelling and grammar, and print and fax documents. These basic skills will pave the way to more extensive editing later in the book.

Part II: Formatting a Document

In this part, you'll learn how to format documents on several levels: character, paragraph, and document-wide. You'll learn how to automate formatting with styles and themes, how to set up sections that enable different margin, column, and header/footer information in different parts of a document, and how to use and create project templates that streamline the process of formatting documents that you frequently re-create. You'll also learn how to create some nonstandard documents, such as banners, envelopes, and greeting cards.

Part III: Tables and Graphics

This part explains how to create and format data in tabular format, and how to insert and format a variety of special-purpose graphical elements including clip art, drawings, charts, SmartArt, and mathematical equations. Most of these graphic types have formatting controls in common, so after you've learned how to format one type of object, the other types become much easier.

Part IV: Collecting and Managing Data

In this part, you'll learn how to use Word to collect data, and to use data to automate tasks. You'll learn how to mail-merge labels, letters, envelopes, and catalogs, and how to use fields and data entry forms to display and collect information.

Part V: Long Documents

This part covers the many tools Word provides for managing lengthy manuscripts such as research papers and books. You'll learn how to outline and summarize documents, how to create master documents that combine several files into a single unit, and how to generate tables of contents and other listings. This part also includes information about the new citation management features in Word 2007, and explains how to create effective indexes.

Part VI: Collaboration and Online Sharing

In this part, you'll learn about the tools that Word 2007 provides for sharing your work with others, both while it is in the development stages and when it is finalized. You'll find out how to collaborate on documents with a team, how to protect and secure your files, and how to use Office Live and SharePoint Team Services. This part also covers blogging and emailing via Word, and generating web and XML content.

Part VII: Customizing and Extending Word

This part explains how you can make Word easier to use by adding features such as macros and add-ins, and by customizing the Word interface. You'll even learn about the XML-based RibbonX utility for customizing the Ribbon.

Part Viii: Appendixes

The appendices for this book provide an assortment of reference guides, including help for recovering and repairing problems, converting from other word processing systems, creating documents that are accessible to people with disabilities, and setting up and modifying Word. You'll also find a command reference here that maps the commands from Word 2003 to Word 2007.

Conventions Used in This Book

Here's a quick look at a few structural features designed to help you get the most out of this book. To begin with, you'll find the following features:

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Tip - Tips are designed to point out especially quick ways to get the job done, good ideas, or techniques you might not discover on your own.

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Note - Notes offer even more insight into features or issues that may be of special interest, without distracting you from the meat-and-potatoes answers you're looking for.

---

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Caution - Cautions, as you'd expect, warn you away from potential pitfalls and problems, and point out fixes for common issues.

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Often, when a subject is covered in greater detail, you'll find a marker like this, which points you to the location where the topic can be found:

• For more information about Word's automated spelling and grammar checker, see "Performing an Interactive Spelling and Grammar Check," p. 98.

Each chapter concludes with a Troubleshooting section that addresses several of the most common issues people have with Word 2007's features. In these Troubleshooting sections, you'll learn how to work around program limitations, interpret error messages, and more.

Que's Special Edition conventions are designed to be completely predictable. It's easy to understand what you're reading and what you're supposed to do.

For example, whenever you should press multiple keys together, in this book they are written separated by a plus sign, like this: Ctrl+B. That means hold down the Ctrl key, press the B key, and then release both keys.

Terms introduced and defined for the first time are formatted in italic.

Text that you are supposed to type in is formatted in bold type, as in the following example:

Run Setup using a command such as setup.exe /q1 /b1.

That's all you need to know to get the most out of this book. Now fire up your copy of Word 2007 and let's have a go at it.

© Copyright Pearson Education. All rights reserved.

Product Details

• Paperback: 1104 pages
• Publisher: Que; 1 edition (January 6, 2007)
• Language: English
• ISBN-10: 078973608X
• ISBN-13: 978-0789736086
• Product Dimensions: 9.2 x 7 x 1.8 inches
• Shipping Weight: 4 pounds (View shipping rates and policies)
• Average Customer Review: 4.3 out of 5 stars  See all reviews (41 customer reviews)
• Amazon Best Sellers Rank: #20,393 in Books (See Top 100 in Books)
  • #9 in Books > Computers & Technology > Microsoft > Word Processing
  • #16 in Books > Computers & Technology > Microsoft > Applications > Word

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Customer Reviews

Most Helpful Customer Reviews

134 of 138 people found the following review helpful:

5.0 out of 5 stars A must have book for Word 2007 Users, February 1, 2007

By 

T Wolf (USA) - See all my reviews

This review is from: Special Edition Using Microsoft Office Word 2007 (Paperback)

An outstanding book that delves deeply into the most advanced features of Microsoft Word 2007, including topics that lesser books often shy away from like fields, forms, OLE, master documents, XML, and security. If you want a book that will deliver serious in-depth technical content without insulting your intelligence, then this is the one.
Since Word 2007 is such a departure from earlier versions, there's plenty of learning to be done even for us old-timers who have been using word processors since the dawn of computers. In a lot of cases, Word 2007 offers an entirely new feature for the 2007 file format, but also supports the earlier methods for backward compatibility. This book describes both the 2007 and the older features where applicable, so you don't have to keep a book for an earlier version handy to look things up. Case in point: fields. Word 2007 has a whole new set of fields, called content controls, that have some benefits over earlier field types, but they also have some drawbacks, so you would not want to use them all the time necessarily. This book contains complete coverage of the 2007 fields, but it also has complete coverage of all the legacy form field types as well.
This book has an attractive, easy-to-read two-color interior design, and strikes a nice balance between text and illustration. The graphics are plentiful, but never seem gratuitous. Graphics are tightly cropped to show only the important parts of the screen, callouts are plentiful, and the figure captions are clear and concise, so you don't have to wonder why you're looking at that particular image.
Each chapter concludes with a Troubleshooting section, in which half a dozen or so common problems are discussed and resolved. These are helpful not only when you are actively troubleshooting, but just to file away in your head for future reference. For example, if your Normal.dotm file gets all fouled up, you can just delete it (if you know where to look for it) and Word will create a fresh copy the next time it starts. If you don't need that information now, I guarantee you will eventually need it at some point.
Copious cross-referencing is employed to reference related topics in different chapters, which makes the book almost seductive to skim; by reading one topic, I inevitably run into a cross-reference that takes me to something interesting I didn't even realize existed in some other section.
The book covers every aspect of word, from cradle to grave, and I can't imagine needing or wanting to do anything with the program that it doesn't explain in detail. Word 2007 is a complex topic, but Using Word 2007 has it well-covered.

68 of 69 people found the following review helpful:

5.0 out of 5 stars Complete and Well Organized, February 16, 2007

By 

John Matlock "Gunny" (Winnemucca, NV) - See all my reviews
(REAL NAME)   

This review is from: Special Edition Using Microsoft Office Word 2007 (Paperback)

If you look at the page count on this book you'll see that it's one of these big all inclusive computer books. It's intended to tell you everything there is to know about Microsoft Word. And so far as I can tell, it's all there.

But if you're already familiar with Word do you really want to plow through 1100+ pages of stuff, even if it's good stuff. If you're like me, you want to see what's different, what's new that looks like it will be helpful to me.

The authors have arranged this book so that the experienced user need read only the first part to quickly get up to speed and start being productive. At the same time, all the rest of the information is there for when you need to find out about something you haven't done before.

What's New in Word is a bunch. The biggest change is the user interface. Word (and the rest of the Office programs) now have what they call the Ribbon. This replaces the set of toolbars that used to be across the top of the screen. So this book starts off with a description of the Ribbon. The next chapter goes into the changes in the way you start a new document and how you save it. -- Pretty mundane stuff, but things you'd better know.

If you're familiar with Word, finishing part I of this book will probably be enough to get you well started. On the other hand as you go along, there are enough changes in every area -- tables for instance -- that you may want to refer to that section when you are doing one. The screen will certainly look different than it did in earlier versions.

66 of 67 people found the following review helpful:

5.0 out of 5 stars Advanced Word Processing, July 16, 2007

By 

E. Ochs "citizen_ed" (Midwestern Farm) - See all my reviews
(REAL NAME)   

This review is from: Special Edition Using Microsoft Office Word 2007 (Paperback)

After twenty-seven years of machine processing of words -- I certainly don't need a book to regurgitate the basics. This one does just that -- of course -- but it also has the best coverage of all the advanced feastures -- such as references, indexing, collaboration, etc. No computer reference book survives for more than a year or two -- a book needs to be outstanding to be worth the investment. This one is worth it.