Getting Things Done: The Art of Stress-Free Productivity (Paperback)

by David Allen (Author) "It's possible for a person to have an overwhelming number of things to do and still function productively with a clear head and a positive..." (more)
Key Phrases: nonactionable items, next physical action, natural planning, Weekly Review, Microsoft Outlook, Office Actions (more...)

Editorial Reviews

Amazon.com Review
With first-chapter allusions to martial arts, "flow," "mind like water," and other concepts borrowed from the East (and usually mangled), you'd almost think this self-helper from David Allen should have been called Zen and the Art of Schedule Maintenance.

Not quite. Yes, Getting Things Done offers a complete system for downloading all those free-floating gotta-do's clogging your brain into a sophisticated framework of files and action lists--all purportedly to free your mind to focus on whatever you're working on. However, it still operates from the decidedly Western notion that if we could just get really, really organized, we could turn ourselves into 24/7 productivity machines. (To wit, Allen, whom the New Economy bible Fast Company has dubbed "the personal productivity guru," suggests that instead of meditating on crouching tigers and hidden dragons while you wait for a plane, you should unsheathe that high-tech saber known as the cell phone and attack that list of calls you need to return.)

As whole-life-organizing systems go, Allen's is pretty good, even fun and therapeutic. It starts with the exhortation to take every unaccounted-for scrap of paper in your workstation that you can't junk, The next step is to write down every unaccounted-for gotta-do cramming your head onto its own scrap of paper. Finally, throw the whole stew into a giant "in-basket"

That's where the processing and prioritizing begin; in Allen's system, it get a little convoluted at times, rife as it is with fancy terms, subterms, and sub-subterms for even the simplest concepts. Thank goodness the spine of his system is captured on a straightforward, one-page flowchart that you can pin over your desk and repeatedly consult without having to refer back to the book. That alone is worth the purchase price. Also of value is Allen's ingenious Two-Minute Rule: if there's anything you absolutely must do that you can do right now in two minutes or less, then do it now, thus freeing up your time and mind tenfold over the long term. It's commonsense advice so obvious that most of us completely overlook it, much to our detriment; Allen excels at dispensing such wisdom in this useful, if somewhat belabored, self-improver aimed at everyone from CEOs to soccer moms (who we all know are more organized than most CEOs to start with). --Timothy Murphy --This text refers to the Hardcover edition.

From Booklist
Allen, a management consultant and executive coach, provides insights into attaining maximum efficiency and at the same time relaxing whenever one needs or wants to. Readers learn that there is no single means for perfecting organizational efficiency or productivity; rather, the author offers tools to focus energies strategically and tactically without letting anything fall through the cracks. He provides tips, techniques, and tricks for implementation of his workflow management plan, which has two basic components: capture all the things that need to get done into a workable, dependable system; and discipline oneself to make front-end decisions with an action plan for all inputs into that system. In short, do it (quickly), delegate it (appropriately), or defer it. While an infomercial for the author's consulting practice, this road map for organizational efficiency may help many who have too much to do in too little time, both professionally and in their personal lives. Mary Whaley
Copyright © American Library Association. All rights reserved --This text refers to the Hardcover edition.

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Product Details

• Paperback: 267 pages
• Publisher: Penguin (Non-Classics) (December 31, 2002)
• Language: English
• ISBN-10: 0142000280
• ISBN-13: 978-0142000281
• Product Dimensions: 7.9 x 5.3 x 0.8 inches
• Shipping Weight: 8.8 ounces (View shipping rates and policies)
• Average Customer Review: 4.4 out of 5 stars See all reviews (538 customer reviews)
• Amazon.com Sales Rank: #90 in Books (See Bestsellers in Books)

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Customer Reviews

Most Helpful Customer Reviews

1,109 of 1,157 people found the following review helpful:

5.0 out of 5 stars Best I've found., January 9, 2001

By	Tej G "tejg" (Texas) - See all my reviews

This review is from: Getting Things Done: The Art of Stress-Free Productivity (Hardcover)

OK, first I have to admit I picked up the book at a local Border's where I had a copy on reserve. Having said that... I think I've tried every 'system' for organizing yourself out there. In the 80's it was Day-Timer and Day-Runner. Good calenders and address books, but not much else. 90's was Covey, and Franklin planning. Now we have 'roles and goals' which helps with long term planning but both systems were very inflexible when it came to planning your day to day stuff. I can remember Covey wanting me to plan out my entire week in advance. Nice in theory, but nowhere near reality for those of us whose jobs tend to be more 'crisis-oriented'. I've also tried Agenda, Ecco, Outlook, etc. but its hard to lug around your PC or laptop all the time. About two years ago I came across David Allen's tape seminar and I have to say its the best system I've ever found for organizing 'all' of your life. I can't say it's changed my life (I still have the same job, wife and kids and I still procrastinate too much <g>) but its certainly made all the difference in me being finally, actually organized on day-to-day basis. I'm now the only one in my office with a clean desk :)

The book covers just about the same material that I learned in the tape series. The tapes have more anecdotes and 'real-life' examples in them, but the book has a few new pearls and tricks that tells me David's been refining and polishing this system since the tape series.

Two last quick points: first, it requires no special binders or refills. You could use a cheap spiral notebook if you want. Personally, I use a palmpilot, which works well. Second, (IMHO) the Weekly Review is the cornerstone of making this system work, and its worked for me for two years. Remember that; it'll make sense once you read the book :) Now if I could only get David to come up with a system for procrastination....

715 of 748 people found the following review helpful:

5.0 out of 5 stars Flow from Angst to Action . . . and Relax!, January 15, 2001

By	Professor Donald Mitchell "Jesus Makes Me a P... (Boston) - See all my reviews (TOP 10 REVIEWER)

This review is from: Getting Things Done: The Art of Stress-Free Productivity (Hardcover)

This book is for all those who are overwhelmed with too many things to do, too little time to do them, and a general sense of unease that something important is being missed.

Everyone has experienced times when everything seemed effortless, and progress limitless. David Allen has captured ways for you to achieve that wonderful state of mind and consciousness more often.

His key concept is that every task, promise, or assignment has a place and a time. With everything in its proper place and time, you feel in control and replace the time spent on vague worrying with effective, timely action. As a result, the accomplishments grow while the pressure to accomplish decreases. As a result, the book contains many insights into "how to have more energy, be more relaxed, and get a lot more accomplished with much less effort."

The key psychological insight of this book is that rapid progress occurs when you take large, unformed tasks, and break them down and organize them into smaller, sequential steps for exactly what to do and when. The book provides lots of guidance and examples for how to do this.

The book is organized into three sections. The first gives you an overview of the whole process for how to get more done in a relaxed way. The second spells out the details of how to implement that process, in a way that a personal coach might use. The third provides subtle insights that help you appreciate the benefits that follow from using the process. Like all good coaches, Mr. Allen understands that appreciating a subject from several perspectives and getting lots of practice with it are critical steps in learning.

The process advocated by this book is described with lots of systems flow charts that will appeal to all of the engineers and left-brained people. The right-brained people will find lots of discussions about emotions, feelings, and stress. So both types of thinkers should do well with this material.

The essence of the process is that you write down a note about everything when you take on a new responsibility, make a new commitment, or have a useful thought. All of this ends up in some kind of "in" box. You then go through your "in" box and decide what needs to be done next for each item. For simple issues, this includes identifying the action you should take first and when to take it. For tougher issues, you schedule an appropriate time to work the problem in more detail. You organize the results of this thinking, and review your options for what you should be doing weekly. Then you take what you choose to do, and act. Think of this process as the following five steps: (1) collect (2) process (3) organize (4) decide (5) act.

For the tougher problems, you start with identifying your purpose and principles so you know why you care how it all turns out. Then you imagine the potential good outcomes that you would like. Following that, you brainstorm with others the best way to get those outcomes. Then you organize the best pathway. Finally, you identify the first actions you need to take. Then you act, as in step 5 above.

From this outline, I hope that you can see that this is not rocket science. It is simple common sense, but with discipline. The critical part is the discipline because that is what focuses your attention where it will do the most good. For example, rather than sitting on something you have no idea how to get started, you can decide right away to get ideas from others on what the purpose and principles are that should be used in selecting a solution. So, you are in motion, and you have saved much time and anxiety.

What I learned from this book is that many people allow a lot of time to pass without taking any useful steps because they cannot imagine what to do next. This process should usually overcome that problem by showing you what to work on, providing methods to accomplish that step in the process, and guiding you to places where you can get appropriate help. As a result, this book should help overcome the bureaucracy and communications stalls that bedevil most organizations.

This fits from my own experience in helping people solve problems. If you simplify the questions and make them into familiar ones, everyone soon finds powerful alternatives drawn from a lifetime of experiences and memories. Keep things broad, abstract, and vague, and peoples' eyes glaze over while they struggle for a place to begin.

After you have finished reading and applying this book, I suggest that you share your new learning with those you see around you who are the most stressed out. By helping them gain relaxed control of their activities, you will also be able to enjoy the benefits of their increased effectiveness in supporting your own efforts.

May you always get the tools you need, understand what to do next, and move swiftly through timely actions!

135 of 141 people found the following review helpful:

3.0 out of 5 stars Great ideas in a terrible package, June 5, 2006

By	J. Lebar - See all my reviews (REAL NAME)

David Allen presents an awesome organizational system in this book. With just a little up-front effort, anyone really can become much more in control of his or her life. I wouldn't say that GDT has changed my life, but I'm definitely less stressed now that I follow the system.

The only problem is, Getting Things Done is terribly painful to read. The problem stems mainly from the fact that there are about fifty pages in the book that contain real information. The other two hundred pages are--no joke--almost word-for-word rehash of those fifty pages. If I had a dime for every time Allen wrote, "Your brain is like a computer. If you fill up its RAM with the things you have to do, you don't get anything done," I seriously would have recouped my investment in this book. I didn't appreciate that I had to search through the entire book to find just a few pages of original wisdom.

If you're interested in this system--and, again, the system really is great--I recommend you check the book out at your local library. If you later feel as though you need the book as a reference, you can always buy it. And if you do read this book, don't feel bad if you skip most of the introduction and all of the last section (which read almost like a fifty page ad for David Allen's consulting services) and if you skim most of the rest. I promise: You're not missing much.