Customer Review

1,268 of 1,317 people found the following review helpful
5.0 out of 5 stars A specific focus on scanning features (plus short general review), October 25, 2012
This review is from: Epson WorkForce All-In-One Wireless Color Inkjet Printer WF-2540, Black (Office Product)
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This unit was tested on a Windows 7 Home Premium desktop workstation.


Yes, this does have a small footprint, but note the extra 6 inches of height and 3 inches of depth needed when trays are extended for printing. Setup was easy, though if you know what you're doing, I recommend connecting the printer to your wireless network BEFORE you install the software on CD to your PC - you can then just say "printer is already on network" when prompted during installation. I tested ALL advertised features (including AirPrint and send and receiving FAX) and was able to get them all working to varying degrees. Per page printing costs are fairly standard for an inkjet (7-10 cents per page black and white; 20-25 cents for color including nicer photo paper). Speed is "quick" and not "super fast." Big batch jobs will still require a laser printer. To keep the size of this review reasonable, I'll leave it to other reviews to supply more specifics other than scanning features.


Note that there is a less expensive version of this printer, the Epson WorkForce WF-2530 which is virtually identical to the WF-2540 being reviewed here. The one major difference in the scanning features, discussed below, is that the cheaper WF-2530 does not have an external USB interface. This means that the WF-2530 must be attached to a computer by wifi or USB cable in order to scan. Otherwise, other than the extra interface option for an ethernet connection and a slightly different control display on the WF-2540 being reviewed here, it appears to be identical in size, speed, and function.

That being said, one of the best features of this all-in-One (WF-2540) is that it does have that external USB port. This actually allows the unit to be a stand-alone, non-attached, non-networked scanning station. If your workstation breaks, your network goes down, or you run out of ink, you can still scan documents to a USB drive and take them elsewhere to print, email, or whatever. As well, you can use as a stand-alone photocopier.

The second best feature for scanning is the automatic document feeder (ADF). It can hold only 30 pages, and was a little finicky when I used thicker source paper to scan. Still, ADF's are a great feature for an inexpensive all-in-one unit like this. Note that if you scan directly from the control panel of the unit, your only choices are 200, 300, and 600 dpi resolution, and either PDF or jpeg formats only. The PDF is NOT searchable with no default of optical character recognition (OCR). The included ABBYY software cannot convert non-searchable PDFs to searchable (OCRed) PDFs. If you save scans as jpeg images the included ABBYY software CAN load and convert jpegs to searchable PDFs.

Using the workstation as a stand-alone scanner, I was able to create and store to attached USB drive a 5 page pdf document scanned at 200 dpi in color mode in 160 seconds (32 seconds/page). The same test document scanned at 600 dpi in color mode took 260 seconds (52 seconds/page). Rule of thumb would be 30-60 seconds per page depending on resolution.

Using the included EPSON Scan software, which runs on your computer, you can choose from a larger number of options than the limited ones from the control panel of the printer. E.g., you can set resolution from 60-9200 dpi, choose color smoothing, set to scan in gray scale, etc..

Scanning speed with a wireless connection varied greatly depending upon how far the WF-2540 is from your wifi router - wifi connection speed and strength is critical. Using the same 5 page document and the EPSON Scan software with the WF-2540 in wireless mode, I needed 20 minutes to produce a document when the unit was 50 feet away from my wifi router. Moving the WF-2540 to about 20 feet away, the same job took about 8 minutes. Connected with a USB cable to my PC, the same job took about 6 minutes. It was STILL much slower than the direct scan to attached USB device.

Rule: scanning and creating documents via wifi WILL be slower, and with a weaker wifi connection can be unusably slow. Consider how far your WF-2540 will be from your wifi router.

I give this 5 stars for being an excellent small office solution with a lot of built in flexibility (especially the USB scan and store capability). Connect by ethernet, wifi network, USB cable, or use as a stand-alone scan, copy or fax unit and you're ready to go.
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Tracked by 15 customers

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Showing 1-10 of 46 posts in this discussion
Initial post: Dec 8, 2012 12:25:20 PM PST
D. Lee says:

Can the printer do double sided scan? I was wondering, because I always have documents with texts on both side of the paper and a lot of times I have to scanned the paper both times which is a drag and very tedious.

In reply to an earlier post on Dec 8, 2012 6:35:17 PM PST
mateo52 says:
No. This printer lacks any duplex features. I doubt you are likely to find any that do double sided scanning in this price range. Although I don't have personal experience with either, the 3540 and 845 models in the Epson family are two printers that come to mind that would meet your scanning needs.

Posted on Dec 20, 2012 2:44:01 PM PST
E. Carr says:
I can't seem to find out what printers are compatible to my desktop IMac. Where would I find this info does anyone know?

In reply to an earlier post on Dec 24, 2012 9:00:00 AM PST
What operating system are you using? Does your desktop iMac have wi-fi capability? In general, you should be able to print. Most problems I hear about compatibility have to do with scanning issues.

I was able to find a list of best selling (thus compatible?) printers for Macs at the online Apple store, and a wide array of Epson wireless printers are listed there (though not this specific one). I can also tell you that, at least for printing wirelessly, that my Macbook Pro has no problems.

At Epson's site, if you search for "Macintosh" you can find information regarding driver support for specific Apple products. Searching for "WF-2540 manual" turns up Epson's support page for this specific printer, and the FAQ does point one to Apple drivers for OS X 10.6 and later.

More and more products work pretty interchangeably twixt Mac and Windows land, but I understand your desire to not invest in the one product that either doesn't work, but more likely, doesn't work with the specific feature you want.

Posted on Dec 24, 2012 5:50:48 PM PST
Last edited by the author on Dec 24, 2012 5:51:29 PM PST
Thank you for the excellent review

Posted on Dec 27, 2012 12:56:52 PM PST
asg says:
I have a question re my set-up that I will use with this item; I have Wi-Fi in an apt. so not much room, and a laptop with Windows 7. It seems from you thorough review esp. re scanning that I will not need any other paraphernalia to use? It will not have heavy usage, so would the lower model you mentioned be sufficient?
thank you

In reply to an earlier post on Dec 27, 2012 1:54:37 PM PST
Sounds like you shouldn't have any problems at all. If you mean "any other paraphernalia" is cables and stuff, you shouldn't need anything like that. If the distances are short, the wireless scanning shouldn't be that big of a deal. In all of my tests, scanning was just slower when distances increased. If the additional features of THIS scanner aren't a big deal for you (automatic document feeder or the USB device feature) go for the lower end WF-2530. The actual hardware appears to be identical in that case. I have BOTH and have seen no difference in actual scanning quality and speed.

Posted on Jan 1, 2013 7:28:55 AM PST
Diane R says:
Will it print black without color cartridge(s) installed? (I don't print much but still needed to replace my dried up HP color cartridge before I could print black only. Before I gave the HP printer away.)
Thanks, Diane

In reply to an earlier post on Jan 3, 2013 6:28:40 AM PST
I'm honestly not sure if you can do this with the color cartridges removed. But, you can continue to print in black (and gray scale) with any expended color cartridges that are still installed in the computer. Since this printer comes with a set of starter cartridges, this implies that you could just replace the black cartridge and print only in gray scale - just leave the expended color cartridges in the printer. The manual says that you can't do temporary black printing using the printer's control panel, but have to do it via the PC or Mac interface.

Posted on Jan 7, 2013 2:38:24 PM PST
[Deleted by the author on Jan 7, 2013 2:39:15 PM PST]
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