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Epson WorkForce ES-500W Wireless Color Duplex Document Scanner for PC and Mac, Auto Document Feeder (ADF)
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- Wirelessly scan to your smartphone, tablet or computer — plus popular online storage accounts; PC and Mac compatible.Operating Systems:Windows 7, 8/8.1, 10,Mac OS X 10.6.8 – 10.11.x
- Get organized in a snap — scan up to 35 ppm/70 ipm; single-step technology captures both sides in one pass.
- Scan to online storage accounts — intuitively scan to Dropbox, SharePoint, Google Drive, Evernote and more.
- Turn paper documents into searchable, editable files — scan to editable Word and Excel files; save scans as searchable PDF files; OCR software included.
- Easily scan stacks of paper — robust 50-page Auto Document Feeder.
- Please refer the TROUBLESHOOTING TIPS in the user guide given below(pg.no.115)
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From the manufacturer
The Wireless Scanner for Powerful Scanning, Connectivity and Flexibility
Wireless, fast and easy to use, the WorkForce ES-500W duplex document scanner cuts down on clutter. Wirelessly scan documents to a PC, Mac, smartphone, tablet or online storage account (1). The powerful ES-500W makes it all simple. Featuring speeds up to 35 ppm/70 ipm (2) and a 50-page Auto Document Feeder, this compact, reliable performer breezes through stacks of documents — from business and ID cards to receipts, extra-long pages, and more. Easily scan to searchable PDFs and editable Word and Excel files with included software. For added value, the scanner includes a TWAIN driver for compatibility with virtually all document management software.
- Based on U.S. and Canada NPD retail scanner databases for a 12-month period ending October 2015.
1. Wirelessly scan to smartphones or tablets (Android/iOS devices) via the Epson DocumentScan App; wirelessly scan to the cloud, PCs or Macs with Epson Document Capture software installed on the connected Windows PC or Mac.
2. Based on letter-sized scans at 300 dpi.
What's in the Box
- ES-500W Document Scanner.
- Start Here poster.
- SuperSpeed USB cable.
- AC adapter and power cable.
Wirelessly Scan to your Smartphone, Tablet or Computer
Plus popular online storage accounts (1); PC and Mac compatible.
Get Organized in a Snap
Scan up to 35 ppm/70 ipm (2); single-step technology captures both sides in one pass.
2. Based on letter-sized scans at 300 dpi.
Scan to Online Storage Accounts (1)
Intuitively scan to Dropbox, SharePoint, Google Drive, Evernote and more.
Turn Paper Documents into Searchable, Editable Files
Scan to editable Word and Excel files; save scans as searchable PDF files; OCR software included.
Easily Scan Stacks of Paper
Robust 50-page Auto Document Feeder.
Versatile Scanning for Everyday Documents
Business and ID cards, single sheets, extra-long pages and more.
Powerful Performance with a Small Footprint
Compact scanner fits virtually anywhere.
Compatible with Most Software
The included TWAIN driver allows for easy connection to document management software.
|Epson ES-400||Epson ES-500W|
|Resolution||600 x 600 dpi||600 x 600 dpi|
|Simplex/Duplex Speed||35 ppm/70 ipm||35 ppm/70 ipm|
|Max Page Legnth||240"||240"|
|ADF Capacity||50 Pages||50 Pages|
|Text Enhancement||Yes, Epson Scan||Yes, Epson Scan|
|Web and Cloud Scanning||Scan to e-mail, FTP, DropBox, Microsoft SharePoint, Google Docs, Evernote, OneNote and SugarSync||Scan to e-mail, FTP, DropBox, Microsoft SharePoint, Google Docs, Evernote, OneNote and SugarSync|
|Connectivity||USB 3.0||USB 3.0, WiFi|
|Software||Epson Scan, Epson Document Capture Pro, ABBYY FineReader OCR, NewSoft Presto! BizCard||Epson Scan, Epson Document Capture Pro, ABBYY FineReader OCR, NewSoft Presto! BizCard|
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Epson DS-530 Document Scanner: 35ppm, TWAIN & ISIS Drivers
|Shipping||FREE Shipping||FREE Shipping||FREE Shipping||FREE Shipping||FREE Shipping||FREE Shipping|
|Color||—||Black||Silver and Black||Black||Black||1|
|Item Dimensions||6.9 x 11.6 x 6.6 in||11.4 x 6.1 x 6.6 in||3.9 x 11.18 x 3.03 in||11.2 x 4.1 x 3.3 in||11.8 x 8.7 x 7.1 in||11.6 x 6.6 x 6.9 in|
|Item Weight||8.1 lbs||6.6 lbs||4.75 lbs||3.3 lbs||7.3 lbs||8.1 lbs|
|Computer Platform||Windows, Mac||Windows||Windows, Mac, Linux||Windows, Mac, Linux||Windows, Mac, Linux||Windows, Mac|
Wireless, fast and easy to use, the WorkForce ES-500W duplex document scanner cuts down on clutter. Wirelessly scan documents to a PC, Mac, smartphone, tablet or online storage account. The powerful ES-500W makes it all simple. Featuring speeds up to 35 ppm/70 ipm and a 50-page Auto Document Feeder, this compact, reliable performer breezes through stacks of documents — from business and ID cards to receipts, extra-long pages, and more. Easily scan to searchable PDFs and editable Word and Excel files with included software. For added value, the scanner includes a TWAIN driver for compatibility with virtually all document management software.
Legal DisclaimerRETURNS ARE ACCEPTED FOR FULL REFUND BOX MUST BE IN ORIGINAL BOX UNOPENED OR YOU MAY BE SUBJECT TO A 20% RESTOCKING FEE
Top customer reviews
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The ES-400, ES-500W and my old DS-510 are all only document feeder scanners. The new ES-400 and ES-500W are 35 page per minute which is a good step up from the 26 page per minute of the DS-510. I'm sure you have to use a USB 3.0 port and the included cable to get this speed. Other than being faster than the DS-510, I don't notice too much difference between my old scanner and these new. It works about the same. The software is about the same. If you have an older Epson, this will be a speed boost, but not much else of an improvement.
The ES-500W does have wireless built in, but it's not fast enough to be really useful. Yes, you can scan directly to the cloud or to a phone. It's just too slow! And that's true for all wireless scanners I've used. The ES-400 really seems to be the same scanner minus the wifi, so we'll be buying more ES-400 scanners. It's only $50 difference so I'm sure some clients will opt for the ES-500W just because they think they might use the wifi. In past experience with previous scanners, the wifi scanning doesn't get used.
The DS-1630 has a flatbed and a document feeder. It's quite an interesting mix. I thought that some offices might want the flatbed. But after I played with this, I'm not sure this is very useful. It's slower than the other scanners at 25 pages per minute. It also has quite a big footprint since the glass is 8.5x11 so it doesn't fit as well at a desk. Most offices I work with don't need the flatbed often. Also, they have large all-in-one printers so they use the flatbed there when they need it. I work with some graphic designers who need a flatbed, but they want a better scanner than this and don't need the document feeder. (And for the graphic designers we get Epson Perfection flatbed scanners). Many offices use desktop scanners for the speed and convenience of being at a desk and you don't really satisfy either of these here. I'm sure there is an audience for this, but for me I thought it was more interesting before I used it.
The software for all of these scanners is about the same. The twain driver works great and allows it to integrate with other software that scans. The epson software is ok, but not nearly as easy as the Fujitsu Snapscan software. With the Snapscan software, I setup my default scan location and settings and then just press the button on the scanner to have the scan where I want it instantly. If I want to name the files as I go, it can do that to. Here with the Epson Software I have to go through a process of opening software and clicking more buttons than I want. It's just slower. If I don't need twain, I buy the Snapscans. If I need twain, I buy Epsons and don't use the software.
Even though these have all been perfectly reliable so far, I don't find that the Epson scanners last as long as the Snapscan scanners. I have offices that have just replaced 10 year old Snapscans just because they're really obsolete (and these were used heavily). With the Epson scanners, I find I get 2-5 years out of them. They're not as well made. The Epson scanners serve the purposes I need and I will keep buying them. I think the Epsons are the more reliable of the scanners beside Fujitsu.
In the end, I like the new scanners. I don't see a reason to upgrade from old Epson scanners unless a 25% boost in speed is enough. If you need twain scanning, I think the Epson scanners are the way to go.
I like having a “real” document scanner, as opposed to using a multi-sheet feeder on an all-in-one printer and now after owning the Xerox for almost a year I would not be without it. Scans are truly fast, I’ve never had a paper jam, and the results are more than acceptable to permit me to paperlessly archive 95% of my documents and discard the originals.
I like the whole concept of using a dedicated document scanner that I decided to get a second unit for my personal papers at home. I had so much good luck with the Xerox that I would have bought another but this new Epson model became available, opening a good opportunity to compare the two side-by-side
First off, the Epson is close to double the cost of the Xerox. It doesn’t look much different from the previous model I looked at in the store and as far as I can see the difference is some spec tweaking. It is rated at a faster PPM than the Xerox but I wasn’t sure if that is a “real” advantage. Unless I was tasked with scanning hundreds of documents a day the difference in speed wasn’t a big issue (and if I really was tasked with scanning that many documents I would buy a commercial model or better yet, farm the project out to a professional document management company).
The Epson ES-400 is still not quite in the same league in terms of ruggedness of construction as the Xerox, which is disappointing to me. It uses a lot more plastic for the paper handling system and there are more plastic hinges used to open and close the paper-feeder cover. By the way I consider both brands to be good values when you consider what they do. And what they do can’t be compared in any way to a home scanner or AIO printer with a document feeder … they are not even on the same planet comparatively.
The Epson’s included software bundle includes Epson Scan Pro which basically offers the basic presets and allows scanning documents to searchable or non-searchable PDF files. It also includes ABBYY FineReader Sprint-version which is a stripped down version of their Professional/Corporate/Pro versions. It is not really a document management solution (like PaperPort) but more of a PDF converter/OCR app. It doesn’t “automatically” organize what you scan, and as some may believe there is no way any software can know what the content of your documents is so I can only put everything into a predetermined folder, not sort, name and file for you. But I find do PaperPort to be more capable of organizing scanned documents into searchable folders AFTER you scan them. Epson also includes Presto Business Card manager, which I find to have dubious value. Its success rate at being able to extract data from the myriad of fancy over-the-top business cards I have in my files is only adequate at best and ends up being more work than it’s worth. I find that having OmniPage and PDF Converter as bundled software with the Xerox to be more useful.
Ideally the process of using a dedicated document management scanner should be that I can walk up to it with a handful of papers of various sizes, shapes, etc. and press one button and the scanner commits them all to PDF files that I can then sort and name. The Xerox does this about 85% of the time without me having to intervene and change a setting or two. The Epson does a bit better (I have always been a fan of Epson scanners on “full auto” mode). With the Xerox the scanner has to open a software app first before it scans and I have to change the settings for different media. With the Epson I simply load the docs and push one button and it starts scanning directly to a pre-designated folder of my choice and changes its settings for each page automatically. It’s truly what could be called a “simple”. So, if you take the bundled software out of the equation and concentrate only on the mechanical function of pulling papers through the machine and converting them to PDF files I give the edge to Epson.
WHAT NOT TO USE A SHEET-FED SCANNER FOR
Epson, having strong roots in the photo printing industry, wants you to consider this scanner for photographs. Xerox shies away from making such claims. Being a professional photographer I strongly recommend that if you’re working with photographs get yourself a dedicated flatbed scanner (for everyday home use I think the Epson Perfection V550 Photo is an excellent choice for the general photo enthusiast … I bought one to archive a stack of old family photos). A document scanner (any sheet-fed scanner) makes me cringe when I think of original irreplaceable photos being pulled through its rollers. Epson tries to offset that concern by offering a slower motor speed button for photographs. Bottom line is that I would NEVER scan any important irreplaceable photograph or document in a sheet-fed scanner.
As far as overall construction I would judge both brands to be high enough quality to be used for business offices, so on that score they are pretty much an even match. Once you get into some details though there are a few notable differences. One is that when you look inside at the paper path the Epson uses a lot more plastic parts that look more delicate. The Xerox is simpler with fewer parts that contact the paper and other than the rubber rollers most are metal. If you have room to leave the top and front covers open I would say they are comparable BUT if your desk space is tight (as is mine) the Epson is fussier to use each time. For example (assuming both machines have the power button on) to use the Xerox you walk up and lift the back and front covers and press the scan button. You can decide if you want your scan to be single or double sides. The Epson’s top cover is double-hinged so you have to use a little more care in opening it. Having two sets of hinges to wear/break isn’t as good as Xerox’s single set of top cover hinges. Where it gets even fussier is that to use the Epson you have to pull out a front tray each time and then pull out a secondary tray and then lift a paper stopper lever if you don’t want papers falling to the floor. The trays don’t slide really smoothly (after all they are just plastic). With the Xerox’s flip-down front cover and flip-up paper stopper the process is smoother and there is less to wear/break.
When I bought the Xerox I thought it had the better software suite and I still believe PaperPort can be better for keeping things sorted after scanning. But after owning it I learned that I still had to name and choose a file location to store my scanned documents and that PaperPort didn’t make it easier at all. As far as the “bonus” software, the difference between Xerox including OmniPage and Epson including ABBYY FineReader to me the difference between the two apps is a complete wash. And the third bonus app Xerox includes, PDF Converter Professional is useful but has a hopelessly dated user interface which makes it cumbersome to use. Epson’s third bonus app is the Presto Business Card Reader I mentioned above. I have never had that many business cards to file that I needed to scan them so to me that app is not very useful. So wrapping up the subject of software apps, when it comes down to the pure task of a scanner like this being used to create and maintain a paperless office there is no substitute for Epson’s own proprietary Capture Pro compared to any 3rd Party software suite. Capture Pro may not be very pretty or fancy but it works the best.
From what Epson’s new product press release says it appears that the #1 excitement for the ES-400 is speed. Before using the scanner I wasn’t impressed with the speed claims. Now that I’ve been using it regularly here is my opinion … the faster speed is substantial and yes it is a positive benefit. I did a test where I scanned 10 pages of mixed documents – different sizes, some color, some B&W, some single and some double sided. I loaded the stack into both scanners which I set up identically and timed the job. The Xerox took 30.91 seconds and the Epson took 19.93 second. BUT that only tells part of the story. What can’t easily be measured is the total start-to-finish time of scanning those 10 pages, including the very important fact that the Epson automatically recognized EACH page and automatically changed its own settings from color to grayscale to B&W, single/double sided and resolution and ignored the blank pages. To do the job the same way (right) with the Xerox took a lot longer, like several minutes. The bottom line for overall usability is that Epson wins. BTW, I was curious if the Epson’s super-fast speed would be different between using a USB 2.0 and a USB 3.0 port on my computer. It wasn’t, the scan speed for the 10 document test was identical.
All of the above being said and now that I have two competitive document scanners that I have been able to use in everyday real life, which would I recommend? The answer is that as far as the physical equipment is concerned they are too close to call. As far as the included software bundle, Epson wins hands down. As far as writing out a check for either of them, there is nothing I could determine to justify the Epson costing so much more than the Xerox, you would have to be very serious about owning a scanner to justify paying that much more. I like the Epson, and there are no downsides that make it in any way a bad product so in the end I rate them both the same. If you can afford the Epson, go for it. If not you will not regret choosing the Xerox. As a final note, when everything was said and done, I chose the Epson to use where I do most of my paperwork. It may not be perfect but I like that it is super-simple to use and ultra-fast.
[Side note] If you have your heart set on a “wireless” scanner for everyday home use, think again. Imagine you have your scanner in another room and you want to scan something. You have to walk over to the scanner, load it, then walk back to your computer to name/file/manage the document(s). If the scanner jams (and they do), you have to walk back to the scanner to fix it. All of the doc scanners I mentioned (Xerox, Fujitsu, Brother, Epson, etc) are very small, they take up about as much room as a two-slice toaster. I’m not saying there aren’t situations where wireless won’t come in handy, I’m just advising you to consider how you’re going to use it carefully before making a decision. A very big part of what motivates me to stick to a routine of scanning everything immediately to create a paperless office is that the scanner is 10” from me on my desk. If I had to walk to another room to use it … I wouldn’t.