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Getting Things Done: The Art of Stress-Free Productivity Paperback – December 31, 2002
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With first-chapter allusions to martial arts, "flow," "mind like water," and other concepts borrowed from the East (and usually mangled), you'd almost think this self-helper from David Allen should have been called Zen and the Art of Schedule Maintenance.
Not quite. Yes, Getting Things Done offers a complete system for downloading all those free-floating gotta-do's clogging your brain into a sophisticated framework of files and action lists--all purportedly to free your mind to focus on whatever you're working on. However, it still operates from the decidedly Western notion that if we could just get really, really organized, we could turn ourselves into 24/7 productivity machines. (To wit, Allen, whom the New Economy bible Fast Company has dubbed "the personal productivity guru," suggests that instead of meditating on crouching tigers and hidden dragons while you wait for a plane, you should unsheathe that high-tech saber known as the cell phone and attack that list of calls you need to return.)
As whole-life-organizing systems go, Allen's is pretty good, even fun and therapeutic. It starts with the exhortation to take every unaccounted-for scrap of paper in your workstation that you can't junk, The next step is to write down every unaccounted-for gotta-do cramming your head onto its own scrap of paper. Finally, throw the whole stew into a giant "in-basket"
That's where the processing and prioritizing begin; in Allen's system, it get a little convoluted at times, rife as it is with fancy terms, subterms, and sub-subterms for even the simplest concepts. Thank goodness the spine of his system is captured on a straightforward, one-page flowchart that you can pin over your desk and repeatedly consult without having to refer back to the book. That alone is worth the purchase price. Also of value is Allen's ingenious Two-Minute Rule: if there's anything you absolutely must do that you can do right now in two minutes or less, then do it now, thus freeing up your time and mind tenfold over the long term. It's commonsense advice so obvious that most of us completely overlook it, much to our detriment; Allen excels at dispensing such wisdom in this useful, if somewhat belabored, self-improver aimed at everyone from CEOs to soccer moms (who we all know are more organized than most CEOs to start with). --Timothy Murphy --This text refers to the Hardcover edition.
Allen, a management consultant and executive coach, provides insights into attaining maximum efficiency and at the same time relaxing whenever one needs or wants to. Readers learn that there is no single means for perfecting organizational efficiency or productivity; rather, the author offers tools to focus energies strategically and tactically without letting anything fall through the cracks. He provides tips, techniques, and tricks for implementation of his workflow management plan, which has two basic components: capture all the things that need to get done into a workable, dependable system; and discipline oneself to make front-end decisions with an action plan for all inputs into that system. In short, do it (quickly), delegate it (appropriately), or defer it. While an infomercial for the author's consulting practice, this road map for organizational efficiency may help many who have too much to do in too little time, both professionally and in their personal lives. Mary Whaley
Copyright © American Library Association. All rights reserved --This text refers to the Hardcover edition.
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I recently read a article on David Allen by Fast Company which put the book into context and it should be read in that context in order to get the most out of it. In this article he mentions the core of the idea behind the book. Getting Things Done (GTD) is a space management system rather than a time management system. He paraphrases one of my favourite quotes by Stephen Covey: “Time management’ is really a misnomer – the challenge is not to manage time, but to manage ourselves." This is the essence of GTD. Not managing time, but managing yourself to get the most done in the limited time we have.
Even if you do not manage to apply the whole GTD system, there are several immediate productivity boosters contained within these pages. Concepts like "next action" and the 2 minute rule can make you immediately more effective regardless of what job you do.
The GTD system contains 5 basic steps, 1.) capture, 2.) clarify, 3.) organize, 4.) reflect, and 5.) engage. The first is probably the most important and valuable as "keeping things in your head" leads to divided attention which leads to a host of other problems.
Lastly, having read GTD and then the Fast Company interview with David Allen the whole book and concept just clicked. I would recommend doing the same.
Best thing in there is if the task takes less than two minutes, just do it and get it out of the way. It will take you longer to make a note and keep reading the note and reminding yourself than just knocking it out.