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Getting Things Done: The Art of Stress-Free Productivity Paperback – December 31, 2002
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With first-chapter allusions to martial arts, "flow," "mind like water," and other concepts borrowed from the East (and usually mangled), you'd almost think this self-helper from David Allen should have been called Zen and the Art of Schedule Maintenance.
Not quite. Yes, Getting Things Done offers a complete system for downloading all those free-floating gotta-do's clogging your brain into a sophisticated framework of files and action lists--all purportedly to free your mind to focus on whatever you're working on. However, it still operates from the decidedly Western notion that if we could just get really, really organized, we could turn ourselves into 24/7 productivity machines. (To wit, Allen, whom the New Economy bible Fast Company has dubbed "the personal productivity guru," suggests that instead of meditating on crouching tigers and hidden dragons while you wait for a plane, you should unsheathe that high-tech saber known as the cell phone and attack that list of calls you need to return.)
As whole-life-organizing systems go, Allen's is pretty good, even fun and therapeutic. It starts with the exhortation to take every unaccounted-for scrap of paper in your workstation that you can't junk, The next step is to write down every unaccounted-for gotta-do cramming your head onto its own scrap of paper. Finally, throw the whole stew into a giant "in-basket"
That's where the processing and prioritizing begin; in Allen's system, it get a little convoluted at times, rife as it is with fancy terms, subterms, and sub-subterms for even the simplest concepts. Thank goodness the spine of his system is captured on a straightforward, one-page flowchart that you can pin over your desk and repeatedly consult without having to refer back to the book. That alone is worth the purchase price. Also of value is Allen's ingenious Two-Minute Rule: if there's anything you absolutely must do that you can do right now in two minutes or less, then do it now, thus freeing up your time and mind tenfold over the long term. It's commonsense advice so obvious that most of us completely overlook it, much to our detriment; Allen excels at dispensing such wisdom in this useful, if somewhat belabored, self-improver aimed at everyone from CEOs to soccer moms (who we all know are more organized than most CEOs to start with). --Timothy Murphy --This text refers to the Hardcover edition.
Allen, a management consultant and executive coach, provides insights into attaining maximum efficiency and at the same time relaxing whenever one needs or wants to. Readers learn that there is no single means for perfecting organizational efficiency or productivity; rather, the author offers tools to focus energies strategically and tactically without letting anything fall through the cracks. He provides tips, techniques, and tricks for implementation of his workflow management plan, which has two basic components: capture all the things that need to get done into a workable, dependable system; and discipline oneself to make front-end decisions with an action plan for all inputs into that system. In short, do it (quickly), delegate it (appropriately), or defer it. While an infomercial for the author's consulting practice, this road map for organizational efficiency may help many who have too much to do in too little time, both professionally and in their personal lives. Mary Whaley
Copyright © American Library Association. All rights reserved --This text refers to the Hardcover edition.
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When reading this edition, I had to do a lot of conversation from paper-based examples to digital equivalents. I started going all digital in the mid-1990's with a clunky laptop and 3.5 floppy disks. I was really shocked that people still used paper in 2010, 15 years after I stopped.
However, the principles are sound. You have to build a system that you can trust, or your brain will resume it's tasks of tracking and reviewing things in an in-effecient manner.
I'm listening to the audiobook version of this now and decided to pick up the 2015 eBook version since it's easier to bookmark and go back to sections that need to be re-read.
Finally , I recommend the ritual of reading this book once a year to keep the system fresh in your mind. Make that a repeating task in your task management systems ( Due, Omnifocus, etc ) .
This book is a classic for a reason. It gives a straightforward method for getting yourself organized. Sure, it takes some effort to keep up with all of the tips that Mr. Allen recommends, but it is definitely worth it. I have figured out ways to use my email / calendar / to do functions, along with a Google Doc list of "big projects." And like I said, I spend probably 10-30 minutes each day on the organization, depending on what the day holds, but the results are worth it. I am able to stay on top of things, and I find that having all the "to dos" spelled out in one place is very motivating; I like crossing things off of my list.
Probably my favorite technique that I learned from this book is to keep a "tickler," which is the method of reminding yourself of tasks to begin in the future. Like, on July 8th I need to write a letter to someone congratulating them on an award he's set to receive on July 7th. Without my "tickler," I would not be able to remember to do this task on July 8th.
The solutions are simple - almost so simple you feel like an idiot for not just knowing these things. But it has been a life saver for me. I spent about a week putting these techniques into practice (just the simple concept of making a decision with everything you touch from your "In" basket was novel to me - I'm a chronic piler and re-piler, which is very self-defeating and inefficient, it turns out). I have to say, everyone at work just about has a heart attack every time they walk by my office and see the sparkling organization system, or when I have a meeting with someone and have all the items I need to give them easily accessible in my (oh so easy and obvious) filing system - and when I get them a piece of information I've been sitting on for months because I didn't know where something was or it wasn't an emergency thing with a hard deadline.
Yeah, so you should get this book. I am so glad I did. I got the paperback after listening to the audible version about 3 times (and have listened to it again several more times while driving around town). I hear and read new things every time I go through it and it is truly invaluable to me. I am so glad I got it. Most of my coworkers want to get it now too since they've seen such a huge change for me. It's the best!!! I'm so glad I found it.