- Audible Audiobook
- Listening Length: 7 hours and 8 minutes
- Program Type: Audiobook
- Version: Unabridged
- Publisher: Simon & Schuster Audio
- Audible.com Release Date: January 15, 2008
- Language: English
- ASIN: B0012OMFHY
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Getting Things Done: The Art of Stress-Free Productivity Audible – Unabridged
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What should be put down in this structure are immediate things that are actionable, what one can do next -- as opposed to generalities, which require more thought. A key aspect of course is breaking down a larger task into these smaller actions.
Allen describes a structure of immediate lists to look at, calendars, todo lists, reference lists and so forth. Other bins include an incubator list for long term tasks and a “waiting for” list, which has tasks that are pending from other people to be completed. This seems like a sensible arrangement but I suspect that other people will have somewhat different structures. My impression is that the important idea is not letting immediate short term distractions cloud one's focus on a task, and tackling things sequentially in little chunks.
Allen talks a lot about avoiding infinite loops. He mentions that a long term plan is not something that goes on someone's tickler list but rather something that is broken up into many actions as opposed to only a few. Practically he discusses how in meetings, before the end of the meeting one really should bring up the question of what is the immediate next action that is a follow up from the meeting rather than just talking in generalities.
In the book Allen talks about the importance of having few distractions to really concentrate on the task at hand and one way of achieving fewer distractions is by designing a system to capture all of one's daily input into a well-designed inbox format. He talks about how if this is well done one does not have the guilt of constantly thinking about things that have to be done nor does one have to have the mental load of things constantly popping into one's mind -- given ones assurance that everything is captured in this universal inbox. He contrasts a company that has a way of capturing day-to-day tasks as smoothly running without people being interrupted with one that is constantly crisis and event driven.
I read this book before the new 2015 edition came out. This new edition of course needs to be much updated for the new digital reality. The 2001 edition seems quaint, with its discussion of the correct file folders to use and how to organize things correctly in a close by file cabinet. It makes reference to a Palm Pilot but this seems almost prehistoric in today's age.
That said, I really felt that the lessons in the original 2001 edition were quite timeless. One could easily see how they morphed into using email programs such as Gmail and perhaps even influenced the design of these systems. In fact, it is fascinating trying to connect a lot of the concepts in this book with the modern world of cloud computing, gmail and various online task sites. Many of these online productivity tools mimic very closely a lot of the ideas in Allen's work, particularly gmail's immediate function for archiving things from your inbox and putting various tags and stars on them. It fits very well into a system of de-cluttering your inbox quickly but then coming back to selected bits.
Overall I would highly recommend this book, I think it is a good read.
If you're tired of making to do lists and never finishing them, this book will tell you pretty much every mistake you've made and are going to make if you keep your pattern. Learning to use Allen's system is worth it but very difficult. If you wish you were more efficient, this book will give you a system that you can base yours from. If you wish... stop wishing and get this book.
When reading this edition, I had to do a lot of conversation from paper-based examples to digital equivalents. I started going all digital in the mid-1990's with a clunky laptop and 3.5 floppy disks. I was really shocked that people still used paper in 2010, 15 years after I stopped.
However, the principles are sound. You have to build a system that you can trust, or your brain will resume it's tasks of tracking and reviewing things in an in-effecient manner.
I'm listening to the audiobook version of this now and decided to pick up the 2015 eBook version since it's easier to bookmark and go back to sections that need to be re-read.
Finally , I recommend the ritual of reading this book once a year to keep the system fresh in your mind. Make that a repeating task in your task management systems ( Due, Omnifocus, etc ) .
The method used to walk you through setting up this process is thorough and very practical and easy to apply. Each chapter walks you through another step in the setup, and explains how to avoid pitfalls and tricky areas. The book also provides lots of best practices for managing your system on an ongoing basis.
Even if you gain a few small tips from this book, such as how to quickly sift through emails (the 2-minute rule) to a decision tree on actionable items (do it, defer it, delegate it) - anyone will benefit from the advice and best practices outlined.
In a way, I think this book is a great companion to the KonMari book "The Life Changing Magic of Tidying Up" - it does for your mind what decluttering does for your home.
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