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Icon Time System's TotalPass Small Business Premium| Biometric Time Clock
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- Includes everything you need to automatically calculate up to 100 employee time cards, for a one-time cost. Easily expandable upto 250, 500.
- Multiple Punch Options / PIN, Badge, Biometric and Web Punch. 15 WP licenses included and ideal for tracking employees, who work offsite or remote.
- Next-Gen Biometric Technology/ Built in wide-angle camera emails photo verification alerts allowing managers to proactively verify attendance even in cases of failed finger scan entry making attendance 100% verifiable.
- Scalable/ Time clock can be managed as either a stand-alone system or network upto 32 TotalPass time clocks over LAN, WAN, VPN or Web.
- Flexible Ways to Manage Employee Time cards/ USB, Network or Remotely over the Web/ Never a monthly fee!
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From the manufacturer
TotalPass Small Business Premium Biometric
Lightning fast, the TotalPass Biometric time clock introduces an all-new, technologically advanced line of products to the Icon Time Systems family. The TotalPass Biometric supports the next generation of fingerprint and camera technology, with 100% photo verification, making ‘buddy-punching’ a thing of the past.
In addition, the TotalPass Biometric features a game changing and patent-pending employee self-enrollment system, that streamlines the enrollment process, and minimizes overhead for the administrator. The TotalPass Small Business Premium Biometric is a highly flexible and reliable automated biometric time and attendance solution that will instantly control labor costs and impact your bottom line with a hassle-free pay day.
No Software to Install
With no software to install, there is minimal risk of operating system incompatibility. TotalPass is cross compatible with most platforms (Windows, Mac OS and Linux) and can be managed from multiple devices with one login.
Supports Up to 500 Employees
With the TotalPass Biometric, all software is completely built in to the device, making it the perfect choice for growing small businesses with 5 to 500 employees. TotalPass is designed to work as a stand-alone system, or accommodate up to 500 employees and 32 time clocks connected in one or several locations, managed over LAN, WAN, VPN, or the Internet.
Built-in to the TotalPass Biometric is a patent-pending employee self-enrollment system that streamlines the enrollment process and minimizes overhead for the administrator. Allows employees to self-enroll at the time clock, without requiring a manager present or on-site, saving time and money.
Next Generation Technology
TotalPass Biometric boasts the next generation of fingerprint and camera technology, with photo verification assistance. With a built-in wide angle camera, the TotalPass Biometric captures failed biometric entries with a backup photograph, virtually making 'buddy punching' a thing of the past.
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From the makers of the top-rated RTC-1000 Universal Time Clock, meet the TotalPass Small Business Premium| Biometric Time Clock, which includes everything you need to automatically calculate 100 employee timecards for a one-time cost. Whether you have 5 employees or 500; 1 location or several, the lightning fast TotalPass Biometric Time Clock supports the next generation of fingerprint biometric technology to eliminate both buddy punching problems and provide 100% attendance verification with a built-in wide angle camera to photo verify a failed fingerprint scan.
Other unique workforce management functionalities, available with the TotalPass Biometric Time Clock, are industry first employee self-enrollment feature; automatic email backup and complimentary payroll exports with free API to streamline your payroll process.• Includes 100 employee capacity. Expandable up to 250, 500.
• Supports all pay periods: Weekly, bi-weekly, monthly and semi-monthly.
• Compatible with PC, Mac and Linux.
• Multiple ways to manage timecards: USB, Network or remotely over Web.
• Remote setup option: Available but not required.
• Multiple time clock entry methods: PIN, Badge, Web Punch and Fingerprint biometric.
• Biometric time clock entry method supports both verification and identification options.
• Built-in wide angle camera emails photo verification alerts allowing managers to automatically verify attendance in case of failed biometric entry.
• Manage time clock as stand-alone system or network up to 32 time clocks over LAN, WAN, VPN or WEB.
• Standard reports: Timecard Report, Attendance Report, Department Report, Timecard by Department, Punch Verification Report, Labor Distribution report.
• Time clock will operate uninterrupted even when connection to network or computer is lost.
• Complimentary Payroll exports to: QuickBooks Pro, Premiere or Enterprise, Paychex Core Advanced Online Payroll, Paychex Flex Payroll, SurePayroll, CSV and HTML export, or custom API to create custom exports.
Top customer reviews
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We run ours with Quick Books and I upgraded our software to add vacation and sick time but it was never explained to me that it could not export vacation and sick time into Quick books, so when it exports, it adds all regular, sick, and vacation hours together and we have to go into each paycheck in quick books and fix it anyway. Frustrating and time consuming. It was not explained to me that all it would do is track the amount of sick and vacation time each employee has-- which we already do in QB and on paper. When I explained my dissatisfaction, I was told that I had to the software too long. To get a discount, I had to send the time clock back, at my cost, and they would reset the time clock to remove the software.
Tech support guys have been good with helping with software upgrades, etc. I wish it had been explained better that the sick and vacation time would not transfer over to QB-- it was a waste of money and I am not going to pay to ship it back, have it wiped clean, so that I can start all over.
If given the option, I would look for a different time clock.
Here’s the review I wish I could have read before purchasing a time clock.
When I started shopping for time clocks, I was surprised to learn how expensive they all seem to be – relative to other electronic devices that, frankly, are far more sophisticated. There are a lot of things I really like about this time clock. And then there are some things I really don’t like, and wish I had known about prior to purchasing.
First off, the biometric feature really drew me to this clock, not so much because I worry about employee dishonesty, but for ease of use. I have a small business with just five employees. After careful reading of the instructions, and multiple tries at getting good fingerprint scans, we found the clock unable to reliably and consistently read two of my employees’ fingerprints, meaning they must use a PIN to clock in and out. Not a huge deal with a staff of five, I suppose. But if you have a much larger staff, and you’re counting on fingerprint recognition, keep in mind it didn’t reliably work for 40% of my staff.
Upon receipt of the time clock, I registered the product with the manufacturer, and learned that it came with 30 days of support, free of charge. I then learned that, after the first 30 days, support comes at a rather high cost - $199 to $299 a year. And that’s after paying $550 for the clock. I grant that the support people I have talked with were extremely friendly and helpful. For that much money a year, they should be!
It was relatively easy to set the clock up with my office computer network, so I can easily manage its features from my desktop. So that is a plus. What I found, however is that some of the features I would really like to use cost extra – in the form of “upgrades”. For instance, if I want the time clock to keep track of my employees’ accrued sick and vacation time, I have to purchase the “Benefit Tracking Upgrade”, at an extra cost of around $115.00. That would bring my total purchase up to about $665.00 (if I don’t opt for purchasing annual support). This is something that is not-at-all clear in the product description.
This may very well be a great time clock for your business. I’m going to have to do my best to make it work for mine. I encourage you to know what you’re getting into first.
UPDATE - - April 29, 2016
Kudos and thanks to Icon Time Systems for promptly replying to my feedback. They left a comment here on Amazon (below), and they also reached out to me personally. They have offered to work with me to see if we can clear up the difficulty we've had with the biometric feature, and they're also working with me on the issue of Employee Benefit Tracking. I am very pleased with their attentiveness and their response to my feedback. I have upgraded my rating from 3 to 4 stars.
I wish to have opportunity to write script for the system to get additional custom functional but even with the default functions it is very nice and works perfect for 10 employees. The best solution I think.
P.S.- but still having no reply from support via email... maybe they just lost my letter with some questions?
The company gives free tech support for 30 days, then after that, you must purchase a very expensive tech support package to get help. If the fingerprint scanner worked for everyone, this would be a 5-star product. As it is, I wish I had bought something else.
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